Office and Vendor Payables Manager — Starfish Properties (Halifax, NS)

Starfish Properties is looking for a hands-on Office and Vendor Payables Manager to join our team! This role combines day-to-day office management with core responsibility for vendor invoice processing and payment administration, and is a great fit for someone detail-oriented who takes ownership of accuracy, deadlines, and follow-through.

Invoice & Vendor Payables Administration

- Enter vendor invoices into Yardi Voyager, coded to the correct properties and charge codes, with clear, accurate, and detailed descriptions;
- Review invoices for accuracy of key information (vendor name, billed entity, property) and resolve any discrepancies with the vendor before submission;
- Obtain required written approvals and supporting documentation for invoices above the approval threshold before submitting for payment;
- Review and enter pre-authorized deposits (PADs), and monitor recurring charges (utilities, ongoing vendor contracts) for reasonableness and consistency, flagging any material variances before payment;
- Collect and track vendor compliance documentation, including WCB clearance certificates and current commercial general liability insurance certificates;
- Coordinate with our payment-processing team to ensure invoices are paid on time — communicating complete invoice details, monitoring payment status, and following up proactively to prevent late or missed payments, escalating issues promptly when they arise.

Office Administration & Reception

- Manage day-to-day operations of the office, including scheduling, filing, and maintaining accurate and up-to-date internal records and lease files;




- Act as the first point of contact for the office; answer a high volume of calls and inquiries and determine the appropriate course of action, referral, or response;
- Ensure office supplies are monitored and replenished proactively before running out.

Tenant & Vendor Support

- Assist our team with tenant inquiries, collaborating with internal staff to resolve issues that may arise;
- Assist the Asset Manager with obtaining supplier and contractor quotations and tracking contract renewal dates;
- Other duties as assigned

Qualifications:

- 1+ years of experience in an office management, administrative, or accounts payable role;
- Experience with Yardi Voyager (or comparable property management/accounting software) is a strong asset — this role works in Yardi daily;
- Property management or real-estate related experience is an asset;
- Strong computer skills, including proficiency in Microsoft Office;
- Exceptional attention to detail and accuracy, particularly with data entry and financial records;
- Strong organizational skills with the ability to manage deadlines and multitask in a fast-paced workplace;
- Reliable and punctual, with a track record of consistent attendance;
- Ability to work well in a team environment and maintain a positive attitude;
- A self-starter with positive energy, a high degree of initiative, and a can-do attitude.

Schedule

- 8 hour shift
- Monday to Friday

Location: in-person at our office.

Job Type: Full-time

Pay: $42,000.00-$50,000.00 per year

Ability to commute/relocate:

- Halifax, NS: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Office and Vendor Payables Manager (Canada)
🏢 Starfish Properties
📍 Canada