Job Summary

We are seeking a dynamic and highly organized Administrative Skilled to join our team! This role is vital in ensuring the smooth operation of our accounting firm, providing exceptional support across administrative functions, and maintaining efficient workflows. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for delivering top-notch customer service. If you thrive in a fast-paced setting and enjoy multitasking with precision, this opportunity is perfect for you to make a meaningful impact every day!

Key Responsibilities

- Provide exceptional client service through phone, email, and in-person interactions.
- Coordinate client workflows, including document collection, deadline tracking, and file management.
- Support new client onboarding by setting up accounts and obtaining required authorizations.
- Assist clients with administrative aspects of personal and corporate tax engagements.
- Prepare invoices, tax packages, and process tax filings and related documentation.
- Coordinate client signatures, payments, and document requests.
- Manage office operations, including calendars, mail, supplies, reception, and general administration.
- Monitor accounts receivable, staff time reporting, and internal workflow processes.
- Interact with CRA on client matters, including authorizations, account registrations, inquiries,



and payment transfers.
- Complete corporate registry filings, including annual returns, incorporations, dissolutions, and revivals.
- Support office culture initiatives and contribute to maintaining an organized, professional workplace

Qualifications

- Excellent written and verbal communication and interpersonal skills
- Strong organization and detail-oriented
- Ability to manage multiple priorities and deadlines
- Previous administrative experience an asset (but not necessary for the right candidate)
- Previous experience in the accounting industry or basic understanding of public accounting a strong asset
- Experience with basic programs, including: Adobe Acrobat, Document formatting and editing tools, Experience with Microsoft Office (Word, Excel, Outlook)

Join us as an Administrative Professional where your organizational talents will shine! Your dedication will help create a welcoming environment for clients and colleagues alike while supporting essential business functions. We value energetic individuals who are eager to contribute their skills in a vibrant workplace dedicated to excellence!

Pay: From $47,500.00 per year

Benefits:

- Casual dress
- Company events
- Extended health care
- On-site parking
- Paid time off

Language:

- fluent English (required)

Work Location: In person

📌 Administrative Professional (Canada)
🏢 HillChartered Accountants LLP
📍 Canada