Our client based in Mississauga is seeking a motivated Accounts Payable Specialist to join there dynamic team. This is a hands on, high impact role that sits in the heart of their financial operations.

The Accounts Payable Specialist will own the full AP cycle across multiple entities, work directly with project teams, trades and vendors, and play a key role in keeping the business running smoothly.

Responsibilities:

- Collect, verify, and process vendor and trade invoices across multiple entities
- Post and manage AP invoices in QuickBooks Online for associated companies
- Monitor AP email inboxes daily and respond to vendor inquiries in a timely manner
- Download and process utility bills and other recurring invoices
- Monitor approval statuses for purchase orders and AP invoices
- Reconcile vendor and trade statements to ensure accuracy
- Research and resolve invoice discrepancies
- Collect, verify, post, and reconcile Visa/corporate card statements
- Collect, verify, and post employee monthly expense reports
- Prepare and process vendor payment runs in accordance with payment terms
- Review and monitor AP aging reports to ensure invoices are paid within terms and escalate overdue items as needed
- Assist with year as required Vendor Management end audit preparation and provide supporting documentation
- Set up and maintain vendor/trade profiles across all company systems
- Collect vendor banking information and update records in the company's online banking platform
- Maintain organized and accurate vendor files across all entities
- Billing Support Generate and distribute monthly recurring invoices for associated companies
- Assist with routine billing cycles to ensure timely and accurate invoice issuance
- Month End & Compliance Ensure all PO and AP invoice approvals are complete prior to month
- Post recurring journal entries
- Reconcile intercompany GL accounts end close
- Compile annual T5018 subcontractor payment data from accounting software




- Support year to date vendor files across all companies end close across all entities by ensuring AP records, vendor files and outstanding balances are complete, reconciled and ready for external review
- Additional duties as the role evolves and the business grows

Qualifications

- Post secondary education in Accounting/ Business/ Finance along with 3 years of hands on AP or general accounting experience
- Strong knowledge of AP processes, vendor management, and month procedures.
- Robust attention to detail and commitment to accuracy
- Ability to manage high invoice volumes and competing priorities in a fast paced environment
- Proficiency with QuickBooks Strong working knowledge of Microsoft Excel, Word, Outlook, Teams
- Strong communication and vendor relationship skills
- Highly organized with a process driven mindset
- Ability to work independently and take full ownership of responsibilities
- Experience in the construction industry or a multi entity environment is an asset
- Experience with Jonas Premier or similar construction accounting software is an asset
- Experience with holdback invoicing and trade payment processes is an asset
- Knowledge of T5018 subcontractor reporting requirements is an asset

Salary: $58k-80k per annum (Dependent upon experience)

Work Schedule: Monday - Friday, 8:00AM - 4:00PM

Pay: $58,000.00-$80,000.00 per year

Benefits:

- Company events
- Dental care
- Employee assistance program
- Paid time off
- RRSP match

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Education:

- DCS / DEC (required)

Experience:

- Accounts Payable : 4 years (required)
- General Accounting : 4 years (required)
- QuickBooks: 4 years (required)
- Jonas Premier: 4 years (preferred)
- Construction Industry Accounting : 3 years (preferred)
- Knowledge of T5018 subcontractor reporting requirements : 3 years (preferred)
- ProCore: 3 years (required)

Work Location: In person

📌 Accounts Payable Specialist (Canada)
🏢 Nova Staffing
📍 Canada