Administrative Assistant — Full time
Lighthouse Wellness Centre | Brandon, MB

Lighthouse Wellness Centre is a women-led, multidisciplinary wellness practice serving individuals, couples, and families in Brandon and Killarney, Manitoba. Our team spans counselling, psychology, psychiatric nursing, therapeutic play, and more, all working together to support our clients' wellbeing. As we continue to grow, we're looking for an Administrative Assistant to help hold our practice together — the steady presence who keeps things running smoothly, both for our clients and our team.

Core Responsibilities

- Client Scheduling & Intake: Coordinate appointment scheduling, manage waitlists, and support new client intake across both locations
- Billing: Process private pay, insurer and FNIHB billing, reconcile payments, follow up on outstanding claims, and support practitioner payout tracking
- Front Desk & Communication: Serve as the first point of contact for clients by phone, email, and in person, with warmth and discretion
- Office Operations: Support practitioner onboarding, manage supplies, and oversee day-to-day administration across both locations
- Other relevant duties as assigned

Room to Grow
As Lighthouse continues to expand, there will be opportunities to take on additional projects aligned with your interests and strengths, such as:

- Website maintenance (Wix Studio):



updating practitioner profiles, service pages, and waitlist information
- Social media planning and content creation
- Community outreach: representing Lighthouse at events, building referral partnerships, and supporting sponsorship initiatives

What You Bring

- Strong organizational skills and close attention to detail
- Familiarity with scheduling and billing software (experience with Owl Practice is an asset)
- A high level of discretion, given the sensitive nature of client information
- A calm, welcoming presence — you're often the first face or voice a client encounters
- Administrative experience is preferred (but not required)

Nice to Have

- Experience with administrative work in a clinical or healthcare setting
- Experience with website design (Wix Studio)
- Experience with social media and marketing

Details

- Full-time/part-time, in-person role based in our Brandon office
- Monday - Friday (hours to be determined based on availability/need)
- Compensation: starting at $16.40
- Start date: September 2026

To Apply: send your resume and cover letter to [email protected]

**Please note only successful applicants will be contacted

We look forward to hearing from you!

Pay: From $16.40 per hour

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 Lighthouse Wellness Centre
📍 Canada