NOW HIRING: Administrative & Reception Team (3 Positions)

Soundscape - Langley, BC
Start Date: September 2026

Soundscape is an immersive wellness space combining immersive sound bath experiences with high-energy fitness classes. We’re looking for three reliable, organized and proactive individuals to join our front-of-house and administrative team.

This role is ideal for someone who enjoys working with people, staying organized, and being part of a high-quality, growing setting.

Available Shifts:

We are hiring 3 positions:

- Morning admin: Monday-Friday, 5:30 AM-11:00 AM = 27.5 hours/week
- Evening admin: Monday-Thursday, 5:00-9:30 PM + Friday, 4:00-7:30 PM = 21.5 hours/week
- Weekend admin: Saturday, 8:00 AM-3:00 PM + Sunday, 9:30 AM-4:00 PM = 13.5 hours/week

Qualifications:

- Minimum 2 years of administrative or front desk experience
- Excellent communication and customer service skills
- Experiece in handling payments and booking systems
- Physically able to lift and move equipment (up to 40 lbs)
- Familiarity with booking systems (Vagaro, Mindbody, Mariana Tek etc.)

Nice to Have:

- Experience in wellness, fitness, or hospitality environments
- Basic marketing or email campaign experience

Key Responsibilities:

Front Desk & Client Experience

- Greet and check in clients upon arrival
- Process payments and ensure all clients are registered and accounted for
- Answer client questions and guide new clients through the experience
- Handle client concerns or feedback professionally

Scheduling & Operations

- Manage daily class schedules and ensure sessions run on time
- Handle bookings, reschedules, cancellations and waitlists
- Monitor class capacity and flag any issues




- Coordinate with instructors and ensure smooth transitions between sessions
- Keep internal schedules organized and up to date

Administrative Duties

- Perform general front desk and administrative tasks
- Assist with basic bookkeeping (tracking payments, daily totals)
- Respond to emails and client inquiries
- Manage waivers and client forms
- Track inventory and notify when supplies are low

Studio Setup & Maintenance

- Set up and break down equipment before and after each fitness class, including yoga mats, props, and other class equipment
- Distribute and collect boxing gloves for boxing and kickboxing classes
- Set up and reset memory foam mattresses, pillows and blankets for sound bath sessions
- Reset rooms quickly between classes and sessions to ensure they are ready for the next group

Note: Must be comfortable lifting up to 40 lbs.

Cleaning & Upkeep

- Maintain cleanliness of reception, bathrooms and common areas
- Sanitize yoga mats and equipment after yoga and Pilates classes
- Handle light laundry, including towels and linens
- Ensure the space is always clean, organized and visually elevated

Marketing & Studio Support

- Send marketing emails and assist with campaigns
- Promote classes, packages and events to clients in-person
- Assist with basic social media content (photos/videos) if needed
- Encourage client reviews and referrals
- Help maintain smooth day-to-day operations and resolve issues proactively

Compensation:

- $20 – $21 per hour, based on experience

How to Apply:

You’re welcome to apply with your resume along with a short introduction about yourself.

Pay: $20.00-$22.00 per hour

Experience:

- Administrative: 2 years (required)

Work Location: In person

📌 Receptionist/Administrator (Canada)
🏢 Soundscape
📍 Canada