HSPP is currently seeking an experienced Administrative Assistant/Office Clerk to join our team. The chosen candidate must have at least 2-4 years’ working experience. HSPP is looking for a self-motivated, organized individual who has strong communication skills, great attention to detail and thrives working in a team environment. HSPP is a family-owned company with many long-term employees and a history of supporting growth from within. We have a dynamic and team-oriented environment that emphasizes values of diversity, integrity and professionalism.

Role and Responsibilities

- Assisting in main office and reception tasks, such as answering phones, directing calls, greeting visitors, monitoring and ordering office and shop supplies, filing and file maintenance, mail room tasks, setting up and receiving courier deliveries, and general office needs as required
- Organizing, tracking and filing paperwork and or electronic documents relating to sales orders, purchase orders, production, company policies and procedures, company contracts and inventory
- Assisting with scheduling and expediting of orders
- Liaising with shipping and receiving to co-ordinate shipments including proper customs documentation
- Organizing receivables and payables files
- Liaising with personnel from our other branches in departments such as but not limited to accounting, purchasing and production
- Assisting sales personnel to enter and track orders
- Assisting purchasing personnel as required with purchase order entry, tracking, indexing, and updating




- Indexing test certificate files with our ERP system and updating receiving records as necessary
- Assisting accounting as required with AP or AR issues (e.g., credit reference inquiries, bank deposits)
- Assisting in preparing and ordering internal and external marketing and promotional materials
- Assisting executives with maintaining files, schedules and other administrative tasks

Qualifications

- Self-motivated, reliable
- Possess strong attention to detail
- Strong communication and interpersonal skills, as well as the ability to work well under pressure.
- Prior experience in a steel service centre or metal fabrication workplace is a plus, but not required.
- Advanced proficiency in MS Office applications, including Excel, Word, PowerPoint, and Outlook
- 2-4 years’ experience in an administrative role
- A diploma in Business Administration or related post-secondary education, is preferred but not required

This job posting is for an existing vacancy.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Ability to commute/relocate:

- Thorold, ON: reliably commute or plan to relocate before starting work (required)

Education:

- Secondary School (preferred)

Experience:

- Administrative experience: 2 years (required)

Work Location: In person

📌 Administrative Assistant/Office Clerk (Canada)
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📍 Canada