Acclaim Ability Management is seeking a Marketing & Proposal Manager to support the execution of our marketing strategy while leading the coordination and development of proposals, Requests for Proposals (RFPs), and business development opportunities.

Reporting to the Director of Marketing, this role combines proposal and RFP management, marketing coordination, corporate communications, and brand management. The successful candidate will oversee the proposal process from initial review through final submission, while also supporting marketing campaigns, digital and print communications, social media, events, and business development initiatives.

This position is ideal for a highly organized and skilled writer who can manage multiple priorities and deadlines, translate complex information into clear and persuasive content, and collaborate effectively with subject matter experts, internal departments, leadership, and external vendors.

Your work will directly contribute to Acclaim's business development efforts, brand awareness, client engagement, and continued growth.

Role Focus

50% – RFP & Proposal Management: Writing, developing, coordinating, editing, and submitting RFP responses and proposals, gathering information from internal subject matter experts, managing deadlines, and maintaining proposal content and resources.

30% – Marketing Coordination: Supporting the planning and execution of marketing initiatives, including digital and print campaigns, social media, website content, marketing materials, events, and external agency coordination.

20% – Marketing Administration & Communications: Supporting corporate communications, brand consistency, presentations, newsletters, promotional materials, marketing inventory, and other day-to-day marketing activities.

Reports to: Director of Marketing

Responsibilities

Proposal & RFP Management

- Coordinate the end-to-end development and submission of RFPs, proposals, and other business development submissions.
- Review RFP documents to identify requirements, objectives, evaluation criteria, mandatory components, timelines, and submission requirements.
- Establish project schedules, key milestones, responsibilities, and deliverables to ensure submissions are completed accurately and on time.
- Gather required information by collaborating with subject matter experts, Sales, Operations, Executive leadership, and other internal contributors.
- Research and identify relevant previous projects, experience, qualifications, and supporting information that demonstrate Acclaim's ability to meet client requirements.
- Draft, edit, proofread,



and format proposal content to ensure responses are transparent, persuasive, accurate, and consistent with Acclaim's messaging and brand.
- Coordinate internal reviews and approvals and prepare final submission packages, ensuring all required documentation, signatures, forms, and supporting materials are included.
- Manage multiple concurrent proposals and deadlines while coordinating the flow of information between contributors.
- Develop and maintain proposal templates, project summaries, company information, standard responses, and a centralized proposal content library.
- Track proposal outcomes and feedback to continuously improve proposal content and processes.

Marketing & Communications

- Support the planning and execution of integrated marketing initiatives across digital, social, print, and other communication channels.
- Write, edit, and coordinate corporate communications, including presentations, client materials, newsletters, internal communications, press releases, brochures, one-pagers, and other marketing collateral.
- Support content development and ongoing maintenance of the company website and social media channels, with a particular focus on LinkedIn.
- Ensure consistency of brand voice, messaging, and visual identity across communications and marketing materials.
- Collaborate with internal departments and leadership to gather content and ensure marketing activities align with organizational and business development priorities.
- Coordinate the development of marketing materials and digital assets.
- Monitor marketing and content performance and provide insights and recommendations where appropriate.
- Support the planning, promotion, and coordination of conferences, webinars, sponsorships, client engagements, and other events.
- Coordinate marketing inventory, promotional materials, giveaways, and conference materials.
- Manage and coordinate relationships with external marketing agencies and other vendors, including project timelines, deliverables, and organizational requirements.

Qualifications

- Bachelor's degree or college diploma in Marketing, Communications, Business, Public Relations, or a related discipline.
- Minimum 3–5 years of relevant experience in marketing, communications, proposal development,



or a related field.
- Demonstrated experience preparing and coordinating RFP responses and business proposals.
- Exceptional writing, editing, and proofreading skills with strong attention to detail.
- Experience in professional, business, proposal, or technical writing.
- Strong project management and organizational skills with demonstrated ability to manage multiple projects and competing deadlines simultaneously.
- Ability to gather and synthesize complex information from multiple stakeholders and translate it into clear, concise, and compelling content.
- Excellent interpersonal and communication skills with the ability to collaborate effectively across departments and levels of the organization.
- Strong critical thinking, judgment, initiative, and problem-solving skills.
- Proficiency in Microsoft Office and familiarity with marketing and design platforms such as Canva and Adobe Acrobat/Creative Suite.
- Familiarity with CRM systems, LinkedIn, email marketing platforms, analytics tools, and AI tools such as ChatGPT or Microsoft Copilot is an asset.
- Proactive, accountable, and comfortable working independently while collaborating within a team environment.

Nice to Have

- Experience within healthcare, disability management, insurance, human resources, health and wellness, or B2B/professional services.
- Experience identifying or preparing business grant and funding applications.
- French/English bilingualism.
- Knowledge of SEO/SEM, digital analytics, or basic graphic design/video editing.

About Acclaim

Acclaim Ability Management is a leader in the ability management industry, with offices across Canada. We work with employers, insurers, lawyers, and government programs to assist individuals in safely and successfully returning to work and activities of daily living following illness or injury.

Accessibility & Accommodation

Acclaim is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation during the application or recruitment process, please advise Human Resources.

We thank all applicants for their interest; however, only those being considered for an interview will be contacted.

Job Type: Full-time
Work Location: Hybrid

Benefits

- Dental care
- Paid time off
- Vision care
- Work from home
- Bonuses

Pay: $60,000.00-$80,000.00 per year

Benefits:

- Dental care
- Employee assistance program
- RRSP match
- Work from home

Work Location: Hybrid remote in Toronto, ON (Toronto District)

📌 Marketing & Proposal Manager (Canada)
🏢 Acclaim Ability Management
📍 Canada