Wills Transfer Limited is seeking a detail-oriented and dependable AP/AR Accounting Coordinator to join our Finance team. This role is responsible for supporting the day-to-day accounting functions of the business, with a primary focus on accounts payable, accounts receivable, reconciliations, and accurate financial recordkeeping. The successful candidate will be organized, accurate, and comfortable working in a fast-paced environment with multiple priorities.

They will work closely with internal teams, vendors, customers, and members of the Finance department to ensure invoices, payments, billing, and account information are processed accurately and on time. Key Responsibilities

Process vendor invoices, match supporting documentation, and ensure proper coding and approval.

Prepare and process payments in accordance with company timelines and procedures.

Maintain vendor records and respond to vendor inquiries in a professional and timely manner.

Prepare customer invoices and support accurate billing based on customer agreements, operational activity, and internal documentation.

Monitor customer accounts, follow up on outstanding balances, and support collection efforts where required.

Reconcile vendor statements, customer accounts, and general ledger accounts as assigned.

Investigate and resolve invoice, payment, billing, and account discrepancies.

Support month-end and year-end close activities, including accruals, reconciliations, and reporting.

Maintain accurate accounting records and ensure documentation is complete and organized.

Support internal departments with finance-related questions, documentation, and process requirements.

Assist with audits, reporting, process improvements, and other accounting projects as required.

Follow company policies, accounting procedures, confidentiality requirements, and internal controls.





What We Are Looking

For

Experience in accounts payable, accounts receivable, bookkeeping, or a similar accounting role.

Post-secondary education in accounting, finance, business administration, or a related field is considered an asset.

Strong attention to detail and accuracy.

Ability to manage deadlines and prioritize work in a busy environment.

Robust problem-solving skills and ability to investigate discrepancies.

Professional communication skills when working with vendors, customers, and internal teams.

Comfortable working with accounting software, spreadsheets, and Microsoft Office applications, particularly Excel.

Ability to handle confidential information with professionalism and discretion.

Experience in logistics, warehousing, transportation, or a service-based business is considered an asset.

Why Join Wills Transfer

Limited?

Wills Transfer Limited is a fourth generation led, family-owned logistics, warehousing, and transportation company with a proud history of serving customers across Eastern Ontario. With six locations throughout the region, we provide innovative logistics solutions that help our customers move, store, manage, and deliver their products with confidence. For more than 80 years, Wills Transfer has built its reputation on strong relationships, dependable service, and a commitment to doing things the right way.

Our team supports a wide range of customers through warehousing, distribution, transportation, inventory management, order fulfillment, and supply chain services.

At Wills

Transfer, we are proud of where we have come from and excited about where we are going. We are a growing, values-driven organization that believes people matter, excellence is worth pursuing, and long-term success comes from being good stewards of our business, our customers, and our communities.

📌 Accounting Coordinator (Quebec City)
🏢 Wills Transfer
📍 Quebec City