Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice. When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children.

A Better World. Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

The Research Administrative

Coordinator will support the research and academic portfolio of multiple Scientists/Senior Scientist(s), their staff, and trainees. Here's What You'll Get To Do Supporting your team

Lead and coordinate all administrative tasks associated with Scientists in their respective research and academic portfolio; support trainees and staff

Organize & coordinate meeting schedules using judgment to reschedule or book appointments according to changing priorities and proactively collecting agenda items, establishing agendas; assembling material for distribution and preparing minute templates

Draft correspondence on behalf of scientist(s)/trainees

Leads scientific events, meetings, conferences, and workshops as required; arranging travel, accommodations, itineraries, invitations, room bookings and set-up, audio visual, catering, collaboration with other staff/ departments/ external contacts, preparation of materials for event and other duties as required

Working closely with the lab personnel, manage lab supplies procurement including ordering and vendor/purchasing follow-ups

Develop and maintain laboratory website updates to ensure efficient user experience

Liaise with other SickKids Departments on matters as necessary

Human Resources

Provide advanced level Human Resource support on all aspects of domestic and international recruitments, contract management, benefit and payroll information, and salary adjustments

Perform Timekeeping duties

Finance

Monitor and coordinate financial activities which include but are not limited to: account openings and closures, track expenses, investigate variances, reconciliations, journal entries, etc.





Prepare monthly financial summary reports and provide recommendations as required.

Working independently with the grant accountant, participate in budget forecasting and management, year-end financial reporting to funding agencies

Grants

Coordinate the preparation and submission of all research grant applications, including but not limited to equipment, institutional, studentship and postdoctoral fellowship applications adhering to agency and university policies, procedures, and deadlines (preparation includes researching and gathering information and preparation of curriculum vitae, Common CV, etc.

Supporting your Program

Assist Program Manager with strategic Program initiatives as needed.

Strong understanding of Program and Organization policies and procedures

Facilitate and assist in interview, orientation, and training of new administrative staff

Independently update lab and Program websites

Provide administrative and program back-up support as needed

Coordinate floor related tasks in coordination with other administrative staff Here's What You'll Need Minimum three years of relevant (senior) administrative experience working within an academic and/or health care setting supporting academic stakeholders at various levels

Advanced knowledge of Microsoft Office Products: Excel; PowerPoint; Word, Access and knowledge in Adobe Professional; Illustrator; Photoshop, etc.

Web publishing software (CMS), etc. is preferred

Strong financial management and accounting experience

Strong knowledge of research funding opportunities, eligibility criteria, approaches to funding challenges, budget management, and required elements for grant' applications

Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy Proficiency in gathering, collecting, and analyzing data;

Experience utilizing data to compile reports and write documentation

Ability to work in a fast-paced, results-oriented, dynamic environment; and work confidently under the pressure of tight deadlines

Possesses a high level of judgment, professionalism, tact, and diplomacy in interacting with a wide variety of internal and external stakeholders

Highly proactive, persuasive, with strong interpersonal and negotiation skills





Excellent oral, written communication and presentation skills

Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment

Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives Here's What You'll Love This position is eligible for employee perks coverage including but not limited to; health, dental and life insurance. The full advantages package will be discussed at the time of offer.

A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.

A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.

The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.

For more on why you'll love working at SickKids, visit our careers site.

Employment Type: Full-time Permanent (35 hours/week); Hybrid. SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview.

Information received related to access, inclusion or accommodation will be addressed confidentially. Technical difficulties? Email [email protected] with a short description of the issues you are experiencing.

We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application. Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related qualifications. All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the .

📌 Administrative Co-Ordinator - Development & Stem Cell Biology (Toronto)
🏢 The Hospital for Sick Children
📍 Toronto