This position has a term length of 3 years from the date of hire.

Location - This role is hybrid, with a mix of remote and in-person work. Work primarily takes place at North Campus, Edmonton.

The Awards Assistant plays a key role in supporting the administration of graduate awards and scholarships, helping deliver programs that recognize and support graduate students' academic excellence. Reporting to the Team Lead, Awards, this position contributes to the administration of more than 700 awards annually and provides administrative and event support to the Graduate Awards and Scholarship Services team.

This role coordinates award-related events, supports scholarship competitions, manages inquiries through the Awards team's service portal, and provides exceptional service to students, faculty, and internal partners. The successful candidate is highly organized, adaptable, and able to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality.

As part of the Faculty of Graduate & Postdoctoral Studies, the Awards Assistant contributes to an inclusive, collaborative, and student-centred setting that advances the university's commitments to access, community, and belonging.

Responsibilities

Awards Events Management

- Coordinate Killam events, including the Annual Meeting, Connector Event, and other awards-related events, workshops, and information sessions.

- Schedule meetings, prepare agendas and materials, record meeting minutes, and support event logistics.

- Compile reports and recipient information and coordinate communications with internal partners.

- Track event timelines, budgets, and vendor relationships.

Awards Competition Administration

- Coordinate the administration of graduate award competitions, including the Killam Scholarship and Postdoctoral Fellowship competitions.

- Compile and organize award applications in collaboration with the Awards team.

- Enter and maintain award information in university systems.

- Respond to student inquiries regarding awards, application processes, and payments.

Administrative Support

- Manage and triage FreshService tickets and direct inquiries to the appropriate team members.

- Provide administrative support to the Awards team throughout the annual awards cycle.

- Coordinate communications with internal partners and provide exceptional customer service to students, faculty, and campus stakeholders.

- Prioritize competing deadlines while maintaining accuracy, confidentiality, and professionalism.

Qualifications





- Post-secondary diploma is required.

- 2-3 years of administrative experience in a postsecondary office environment.

- Excellent organizational skills with exceptional attention to detail and the ability to manage competing priorities.

- Strong written and verbal communication skills and a demonstrated ability to interact professionally with diverse stakeholders.

- Excellent customer service skills, sound judgment, and the ability to maintain confidentiality.

- The ability to work independently while contributing effectively as part of a collaborative team.

- Strong technical proficiency with Microsoft Office, Google Workspace, and experience using enterprise systems such as PeopleSoft or similar platforms.

- The flexibility and adaptability to thrive in a dynamic, fast-paced environment with changing priorities.

Application Instructions

Click "Apply Now" to submit your resume and cover letter tailored to this position.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package .

About Us The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators,



making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a protected environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

About The Team

Graduate students and postdoctoral fellows in the Faculty of Graduate & Postdoctoral Studies (GPS) are breaking the boundaries of conventional wisdom and pursuing research that tackles our most challenging issues. They’re shaping the future. You can, too.

📌 Awards Assistant (Edmonton)
🏢 University of Alberta
📍 Edmonton