Company Description

We're a cross-border tax and advisory firm (ASAN Group Inc.) with a growing real estate practice, looking for an organized, proactive, and discreet Executive Assistant to become the founder's right hand. You'll own the day-to-day operations — communications, scheduling, data, and marketing coordination — so the founder can focus on high-value client and advisory work. This is a trusted role for someone who is detail-obsessed, an excellent communicator, and reliable with confidential information.

Key Responsibilities INBOX & COMMUNICATION

- Monitor, triage, and sort the inbox; flag priorities and surface what needs the founder's attention
- Draft, send, and follow up on routine emails in a clear, professional tone

CALENDAR, TO-DOS & COORDINATION

- Manage the calendar and schedule meetings across time zones
- Maintain and align daily/weekly task lists and priorities; send reminders and keep projects moving

CLIENT DATABASE & CRM

- Build and maintain an accurate, well-organized client and contact database
- Segment and tag contacts; track engagements, deadlines, and follow-ups

EXCEL & REPORTING

- Organise data in Excel / Google Sheets; clean, sort, and structure information
- Build and maintain simple trackers and reports using basic formulas and formatting

SOCIAL MEDIA (ASAN + REAL ESTATE)

- Maintain a content calendar and schedule / publish posts across platforms
- Create simple graphics from templates (Canva); draft light captions; monitor and respond to engagement

OUTREACH & LEAD SUPPORT





- Build and clean prospect lists; sort and prioritize leads
- Cold calling / appointment setting to prospective clients; log outcomes and schedule follow-ups

GENERAL ADMIN

- Document formatting, file organization, light research, and ad-hoc support as needed What You Bring
- 2+ years as a VA / EA / administrator, ideally supporting a founder or professional-services firm
- Excellent written and spoken English
- Strong organization, attention to detail, and proactive follow-through
- Proficiency with Excel / Google Sheets, email & calendar tools, and a CRM
- Comfort with social schedulers and Canva
- Discretion and reliability with confidential financial and client information
- A quiet workspace, dependable internet, and the ability to self-manage Nice to Have
- Familiarity with QuickBooks or Sage (light bookkeeping exposure)
- Cold calling / tele sales / appointment-setting experience with North American clients
- Exposure to real estate or the accounting / tax industry Work Arrangement

Full time and fully remote. We ask for roughly 3–4 hours of daily overlap with Eastern Time (Toronto) for calls and coordination, with some evening-IST availability for North American outreach. Confidentiality & Data Security

This role handles sensitive client and financial data. A signed NDA is required. You'll access information on a need-to-know basis, use firm-approved tools only, and follow sound security practices (strong unique passwords, no client data stored on personal devices.

Compensation (Indicative)

INR 25k -35k per month

📌 Executive Assistant (Canada)
🏢 ASAN Group
📍 Canada