We are looking for an exceptionally organized, proactive, and highly intelligent Executive Assistant to support the CEO in managing daily operations, communications, scheduling, and strategic coordination. This is a project-based position with the potential for long-term collaboration based on performance.

Key Responsibilities Manage the CEO’s calendar, meetings, and daily schedule.

Coordinate meetings with internal departments and external partners.

Prepare meeting agendas and ensure all required documents are available.

Attend meetings as the executive secretary, record detailed meeting minutes, summarize discussions, and track action items.

Follow up with departments to ensure tasks and decisions are completed on time.

Organize and monitor projects, deadlines, and priorities.

Coordinate travel plans, appointments, and executive logistics when required.

Prepare presentations, reports, spreadsheets, and executive documents.

Use AI tools to improve productivity, prepare presentations, summarize meetings, draft documents, and automate repetitive tasks.

Maintain confidentiality while handling sensitive business information.





Assist the CEO with various administrative and executive support tasks.

Required Qualifications Bachelor’s degree from a reputable university.

Excellent analytical thinking and problem-solving skills.

Highly organized, detail-oriented, and exceptionally proactive.

Fast learner with strong execution ability.

Advanced English communication skills (spoken and written).

Advanced French communication skills (spoken and written).

Solid knowledge of Microsoft Excel and Google Sheets.

Proficiency with Google Workspace (Google Calendar, Gmail, Google Meet, Google Docs, Google Drive).

Comfortable using AI tools such as ChatGPT, Gemini, Claude, Copilot, or similar productivity platforms.

Ability to manage multiple priorities simultaneously.

Professional communication and interpersonal skills.

High level of integrity and discretion.

Working Hours

Working hours follow the Canadian time zone. Typical schedule:

Monday to Friday | 9:00 AM – 5:00 PM (Canada Time)

📌 Executive Assistant to Chief Executive Officer (Toronto)
🏢 Parenthesis Biz | پرانتز
📍 Toronto