Job Overview

We are seeking a dynamic and detail-oriented Office Professional to join our team! This role offers an exciting opportunity to support daily administrative operations, enhance office efficiency, and deliver exceptional customer service. The ideal candidate will bring a positive attitude, strong organizational skills, and a passion for creating a smooth-running office environment.

Whether managing clerical tasks, assisting clients, or coordinating schedules, you'll play a vital role in ensuring our office functions seamlessly and professionally every day.

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office and Google Workspace applications to maintain up-to-date records
- Handle filing, document proofreading, and organization of office files to ensure easy retrieval and compliance with company standards
- Provide excellent customer support by responding promptly to inquiries via phone or email, demonstrating strong phone etiquette and customer service skills
- Assist with basic bookkeeping using QuickBooks or similar accounting software to support financial recordkeeping and invoicing processes
- Support administrative functions such as scheduling appointments, coordinating meetings, and managing calendar updates
- Maintain a clean,



organized workspace and ensure all office supplies are stocked and properly stored

Requirements

- Proven office experience with strong clerical skills and familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and general administrative support in a qualified setting
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Strong computer skills including proficiency in typing, proofreading, and using multi-line phone systems
- Previous customer service experience demonstrating effective communication and phone etiquette
- Knowledge of medical or dental office procedures is a plus; experience as a dental receptionist or in a healthcare setting is highly desirable
- Basic bookkeeping skills with QuickBooks or similar software preferred
- Ability to handle confidential information discreetly while maintaining accuracy in recordkeeping
- High school diploma or equivalent required; additional certifications in office administration or related fields are advantageous

Join us to be part of a vibrant team dedicated to delivering outstanding administrative support! We value energetic individuals who thrive on organization, communication, and helping others succeed. This paid position offers an engaging environment where your skills will make a real impact every day.

Job Type: Full-time

Work Location: In person

📌 office job (Oakville)
🏢 Stone House
📍 Oakville