Join our dynamic team in an engaging Office role where you will be the backbone of daily administrative operations. This paid position offers an exciting opportunity to develop your organizational and clerical skills while supporting various departments. You will handle essential office functions, ensure smooth communication, and contribute to a professional environment that values efficiency and customer service excellence.
Duties
- Manage front desk responsibilities, including greeting visitors and directing calls with professional phone etiquette.
- Operate multi-line phone systems to handle incoming and outgoing communications efficiently.
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
- Organize and file documents systematically, ensuring easy retrieval and compliance with office procedures.
- Provide exceptional customer support by addressing inquiries, scheduling appointments, and assisting clients or patients as needed.
- Support administrative functions such as proofreading documents, managing calendars, and preparing reports.
- Assist with bookkeeping tasks and maintain financial records using QuickBooks or similar software.
Requirements
- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer skills.
- Experience with data entry, filing systems, and clerical duties in a fast-paced environment.
- Excellent customer service skills combined with qualified phone etiquette for front desk interactions.
- Ability to operate multi-line phone systems and manage busy schedules effectively.
- Prior experience in medical or dental office settings is a plus, including familiarity with medical or dental receptionist duties.
- Strong typing skills along with proofreading abilities to ensure accuracy in all communications.
- Knowledge of bookkeeping processes using QuickBooks or similar accounting software is desirable.
This vibrant role is perfect for motivated individuals eager to grow their administrative expertise while contributing to a professional office environment!
Work Location: In person
📌 Office jobs (Oakville)
🏢 Stone House
📍 Oakville
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