Our client is a well-established agricultural organization serving producers across Canada. With a strong commitment to innovation, operational excellence, and customer service, the organization plays an important role in supporting the agricultural industry through data management, compliance, and industry-leading services.

They are currently seeking a Payroll & HR Administrator to join their team in Guelph, Ontario. This position offers the opportunity to work in a collaborative environment where accuracy, accountability, and employee support are highly valued.

Position Summary

Reporting to the Human Resources team, the Payroll & HR Administrator will be responsible for the accurate and compliant processing of payroll across multiple entities and jurisdictions while supporting a variety of HR administrative functions. This role is critical in maintaining payroll integrity, supporting employee benefit programs, and ensuring exceptional service to employees and managers.

Key Responsibilities

Payroll Administration

- Process bi-weekly payroll for multiple legal entities across various Canadian provinces
- Ensure payroll compliance with all federal and provincial legislation
- Maintain payroll records, employee data, and HRIS information with a high degree of accuracy
- Process Records of Employment (ROEs), payroll adjustments, retroactive payments, salary increases, garnishments, and terminations
- Prepare payroll-related journal entries, reports, reconciliations, and accruals
- Support year-end payroll activities including T4 preparation, audits, and regulatory reporting
- Monitor payroll processes and recommend improvements to enhance efficiency and compliance

Benefits & Pension Administration

- Support employee benefits administration and respond to benefit-related inquiries
- Assist with pension plan administration and reporting requirements
- Coordinate employee enrolments, changes, and terminations within benefit programs

HR Administration





- Maintain employee records and HR documentation within the HRIS system
- Support attendance and timekeeping administration
- Assist with disability management programs including WSIB/WCB claims, STD, LTD, and return-to-work coordination
- Respond to employee and manager inquiries related to payroll and HR policies
- Support HR and payroll projects as required
- Provide training and guidance on payroll and HR systems

Qualifications

- Post-secondary education in Human Resources, Payroll, Business Administration, or a related field
- Minimum 3 years of payroll experience within a Canadian organization
- Strong knowledge of Canadian payroll legislation and compliance requirements
- Experience processing payroll across multiple provinces and legal entities is considered a strong asset
- Experience with HRIS and payroll systems such as ADP, Dayforce, UKG, Ceridian, or similar platforms
- Advanced proficiency with Microsoft Excel and Microsoft Office Suite
- Strong attention to detail and ability to manage confidential information
- Excellent organizational, communication, and problem-solving skills
- Ability to manage multiple priorities in a fast-paced environment
- PCP designation or progress toward certification is considered an asset
- Bilingualism in English and French is considered an asset

What's Offered

- Competitive compensation based on experience
- Hybrid work environment
- Flexible scheduling options
- Employee Assistance Program (EAP)
- Comprehensive benefits package
- Professional development and learning opportunities
- Cooperative and supportive team culture
- Equipment provided

Why Join?

This is an excellent opportunity for a payroll professional who enjoys balancing payroll administration with HR support responsibilities. You will be joining a respected organization within Canada's agricultural sector and will have the opportunity to make a meaningful impact on employees and operations alike.

This job posting is for a current vacancy with our client.

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📌 Payroll Administrator (Guelph)
🏢 Robert Half
📍 Guelph