Role Overview

We are seeking a Project Coordinator Co-op to support our delivery pods as they execute high-impact Shopify Plus implementations for our enterprise clients. At Teifi, our Co-op will work closely with Project Managers and pod teams, gaining hands-on exposure to how a digital agency delivers complex e-commerce projects. This is a great opportunity for a student to build real, practical project management and client-services experience, with meaningful ownership of tasks from day one.

Key Responsibilities

Client & Stakeholder Support

Help prepare materials and agendas for client meetings and status calls

Take meeting notes and help track action items to completion

Support scheduling and logistics for client and internal meetings

Project Coordination

Support project onboarding activities, including documentation setup and kickoff scheduling

Help maintain and update project schedules, milestones, and task trackers under PM guidance

Monitor task and ticket status across the pod, flagging anything that looks delayed or stuck

Support light resource and capacity tracking across active projects

Help log and track change requests as they move through review

Agile & Delivery Support

Help schedule and organize agile ceremonies (sprint planning, stand-ups,

retrospectives)

Keep sprint boards and tickets in Linear/Jira up to date

Pull basic delivery metrics (e.g. sprint velocity, task completion) for PM review

Financial & Administrative Support

Help track timesheet submissions and follow up on outstanding entries

Support compiling budget actuals vs. forecast data for PM review





Assist with organizing invoicing documentation and tracking billing milestones

Help keep project documentation (including the RAID log) organized and up to date

Reporting

Help compile weekly client status report content from the pod

Support internal reporting on project health for leadership review

Team & Process

Help onboard new team members to project tools and documentation

Support scheduling and coordination across the pod

Participate in retrospectives and process improvement discussion Qualifications

Currently enrolled in a post-secondary program (Business, Commerce, Operations, or related field), seeking a co-op/internship term

Strong organizational skills and attention to detail

Comfortable managing multiple small tasks and deadlines at once

Clear written and verbal communication skills

Interest in project management, e-commerce, or digital agency work

Familiarity with tools like Google Workspace, Slack, or project trackers is an asset; no prior professional experience required

Eagerness to learn, ask questions, and take initiative

Benefits & Perks

Hands-on mentorship from Project Managers and delivery leadership

Hybrid work model, with a Granville Island office and free in office parking

Flexibility in work hours designed to accommodate school and personal responsibilities

Real project exposure and the opportunity to build a foundation for a future PM career

Regular team culture events, stocked office snacks, and a dog friendly workplace We are an equal opportunity employer and love diversity at our company! We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

📌 Project Coordinator Co-op (Vancouver)
🏢 Teifi Digital
📍 Vancouver