Administrative Assistant (Accounting)

Location: Preferably local to Spruce Grove, Alberta
Schedule: Monday–Friday, 8 hours per day
Opportunity: To grow a career within a growing company

Position Summary

Option Excavating Inc. is seeking a motivated and detail-oriented Administrative Assistant (Accounting) to support our accounting and administrative teams.

This is an entry-level position with a primary focus on Accounts Payable, while also providing general administrative, employee documentation, and office support. This is an excellent opportunity for someone looking to gain hands-on accounting experience and develop a career within the construction industry.

Key Responsibilities

Accounting & Accounts Payable

- Process and enter invoices, receipts, and other financial information.
- Match invoices with purchase orders and supporting documentation.
- Follow up with employees, project teams, and vendors regarding missing information or discrepancies.
- Communicate professionally with vendors regarding invoices and payments.
- Maintain accurate and organized accounting records.
- Assist with employee expense reports and corporate credit card transactions.
- Assist with month-end, year-end, audits, and other accounting activities.
- Assist with accounting software, reporting, and job costing as required.

Administrative Support

- Maintain organized digital and physical filing systems.
- Assist with scanning, filing, document preparation, and data entry.
- Assist with employee onboarding, time tracking, and employee documentation.
- Assist with general office duties and other administrative tasks.





Qualifications & Skills

- Education or experience in accounting, finance, business, or administration is an asset.
- Strong attention to detail and accuracy.
- Excellent organization and time-management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Comfortable using computers and digital systems.
- Experience with QuickBooks Desktop is required.
- Experience with Google Sheets, or similar software is an asset.
- Willingness to learn and take direction.
- Ability to work independently and as part of a team.
- Dependable, professional, and self-motivated.
- Ability to maintain confidential information.

Professional Development

- Hands-on training in accounting and administrative processes.
- Exposure to construction accounting, job costing, audits, compliance, and field operations.
- Opportunity to develop skills and take on additional responsibilities as the company grows.
- Potential for long-term advancement within the company.

Working Setting

- Fast-paced office environment with deadlines and competing priorities.
- Prolonged computer use.
- Occasional overtime or flexible hours may be required.

Safety

- Participate in required safety training and monthly safety meetings.
- Maintain a clean and organized work environment.
- Report accidents, incidents, hazards, or theft immediately.
- Actively support Option Excavating's safety culture.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

📌 Administrative Assistant (Accounting) (Spruce Grove)
🏢 CareerBeacon
📍 Spruce Grove