Experience Aviva

Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence.

At Aviva Canada , we put people first, our employees, our customers, and our communities. We're proud of a culture built on care, inclusion, and collaboration, where your voice matters and your growth is supported. We're not just about insurance; we're about making a real difference by protecting what matters most.

The Opportunity

The Branch Administrator provides day-to-day administrative support to the Head of Underwriting and branch leadership team. This role supports the smooth operation of the branch by handling a broad range of administrative, coordination, and office-related responsibilities. The position requires professionalism, attention to detail, and the ability to lead multiple priorities in a fast-paced environment while handling confidential information with care.

This is an excellent opportunity for an organized and dependable administrative professional who enjoys supporting a team, working collaboratively, and contributing to an efficient and well-run office environment.

- Provide administrative support to the Head of Underwriting and branch leadership team, including calendar management and meeting coordination.
- Manage travel arrangements, itineraries, meeting agendas, and supporting documents as required.
- Process expense claims, invoices, and reimbursements using internal systems.
- Coordinate team meetings, staff meetings, and off-site sessions, including room bookings and A/V requests.




- Prepare and update meeting materials such as agendas, correspondence, presentations, and slides.
- Act as a point of contact for internal and external inquiries, ensuring timely and professional communication.
- Maintain accurate branch records, including organization charts, contact lists, and phone directories.
- Support onboarding and off‑boarding activities by submitting required system and access requests.
- Order office supplies and contribute to maintaining an organized office environment.
- Assist with IT and facilities requests, raising issues to the appropriate teams when needed.
- Receive and distribute incoming and outgoing mail and courier deliveries.
- Support updates to branch documentation such as business continuity materials when required.
- Provide general administrative support and support ad hoc tasks as needed, including time-sensitive or confidential requests.
- Work collaboratively with other Branch Administrators and administrative colleagues across the organization.

What you'll bring

- 4+ years of administrative experience providing assistance to a team or department.
- College diploma or equivalent administrative experience.
- Strong organizational, time management,



and attention to detail skills.
- Ability to prioritize tasks and manage multiple requests effectively.
- Professional communication skills, both written and verbal.
- Proficiency in Microsoft Suite
- Discretion along with managing confidential information appropriately.
- A proactive, team-oriented approach with a positive and professional demeanor.

What you'll get

- Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
- Hybrid flexible work model .
- Outstanding career development opportunities.
- We'll support your professional development education.
- Competitive vacation package with the option to purchase 5 extra days off per year.
- Employee-driven programs focused on gender, LGBTQ+, origins, diversity, and inclusion.
- Corporate wellness programs to support our employees' physical and mental health.

Please note that we may use AI tools to help us through the recruitment process. This is a current position which has been posted internally & externally.

Aviva Canada has an accommodation process in place to provide accommodations for employees with disabilities. If upon commencement of employment you require a specific accommodation because of a disability, please contact your Talent Acquisition Partner so that an appropriate accommodation can be arranged. This process applies throughout your career with Aviva Canada.

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📌 Branch Administrator (Winnipeg)
🏢 Aviva Canada
📍 Winnipeg