Title posted on indeed.com - HSE Administrator

Posted onAugust 06, 2026 by Employer details Hutton Safety Group

Job details

Organize the chaos. Keep teams moving. Deliver 5-star impact. If you?re the kind of person who thrives on managing details, keeping projects moving, and making sure nothing falls through the cracks - we want to talk to you. This role is ideal for someone with high-volume administrative chops, tech confidence, and a solutions-first mindset. You will work in a fast-paced setting supporting a purpose-driven company that?s transforming how safety is managed across industries. *No HSE Experience? No Problem. *No previous HSE experience is required?we?ll train you on safety! What we can?t teach is your drive, attention to detail, and ability to stay calm under pressure. You just need to bring the organizational horsepower, communication skills, and willingness to tackle a steep learning curve head-on.

About Hutton Safety Group

Hutton Safety Group (HSG) is a Calgary-based health and safety consulting firm that acts as the in-house, out-of-house safety department for 45+ companies across North America. We support clients in construction, energy, transportation, manufacturing, and more?leveraging smart systems, engaged people, and a culture of continuous improvement.At HSG, everyone specializes?and that means you?ll get to focus on what you do best. We operate with clarity, structure, and a team-first approach that creates space for both high performance and high growth.

The Mindset We Need

We operate fast, handle high volume, and solve daily operational challenges. To excel in this role,



you bring:

- *Committed & Driven: *You take deep pride in your work and take full ownership of your daily responsibilities.
- *Super Organized & Detail-Obsessed: *You live for clean systems, clear priorities, and tight deadlines. Nothing misses your radar.
- *Unshakable Under Pressure: *Fast-paced days don't rattle you?you stay composed, prioritize, and keep the engine running smoothly.
- *Solutions-Focused Mindset: *When you run into a roadblock, you don't just point at the problem?you bring options and answers.
- *Ready to Learn & Adapt: *You embrace a learning curve with curiosity and grit, eager to absorb new systems and concepts quickly.
- *A Standout Communicator: *Whether speaking with internal teams or client leadership, your verbal and written communication is clear, professional, and confident.
- *Capable Solo & On a Team: *You excel when working independently to crush your task list, but seamlessly collaborate with coordinators and advisors as a true team player.

About the Role

As our HSE Administrator, you?ll support internal and client teams to execute safety and compliance tasks across multiple projects and industries. You?ll manage communications, documentation, onboarding, data tracking,



and more?all with a focus on accuracy, efficiency, and a five-star experience.You?ll work closely with our Coordinators and Advisors to keep client programs organized and on track.

What You’ll Be Doing (Key Responsibilities)

1. Admin & Project Coordination
- Manage multiple email accounts and administrative phone lines.
- Support onboarding processes for workers, subcontractors, and site setups.
- Maintain preferred vendor lists and compliance records.
- Track deadlines, certifications, and critical action items.

- System & Data Management

- Maintain digital safety and transportation management systems.
- Leverage task management platforms (Asana), safety systems (Workhub), and modern tools to keep work organized.
- Collect, enter, and manage client HSE data for reporting and operational analysis.
- Prepare and update client documents, templates, and presentations.

- Communication & Compliance

- Draft engaging toolbox talks, safety newsletters, and bulletins.
- Coordinate audits, RFP responses, and bid documentation.
- Book required courses, medicals, and testing.
- Track and close out incident reports and related follow-ups.

- Meetings & Reporting

- Attend client meetings and record actio

- Location Calgary , AB
- Work location On site
- Salary $ 45,000 to $ 65,000 YEAR annually
- Terms of employment Permanent employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #10223483030

- Calgary, AB

View the full job posting on indeed.com

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