Overview Join Henley & Partners - Unlock Your Potential! As the leading global citizenship and residency advisory firm, we specialize in helping clients navigate investment migration and citizenship planning.
We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. We strive to protect your privacy; by applying you agree to our privacy policy.
About the Role The primary role of the Administrative Assistant is to provide administrative and clerical support to the office and team to ensure the productive operation of the office by supporting a variety of tasks. Proven administrative experience is essential, as well as good time management skills and the ability to multi-task and prioritize work to support broader organisational objectives.
Key Responsibilities General Office Admin including filing, scanning documents, arranging appointments, and collection of documents.
Management of MPs calendar and scheduling meetings, travel (flights/hotels), etc.
Client/Intermediary handling including answering inquiries, attending to office visitors, serving drinks, and clearing meeting rooms after meetings.
Management of marketing collateral inventory including factsheets and business card ordering and packing of collaterals for MPs, CAs and events.




Management and administration of Introducers and other associated parties.
Assist in the preparation of regular scheduled team meetings and reports.
Assists with couriering of packages.
Assists with ordering office supplies.
Qualifications 2+ years of office management experience
Excellent time and task management skills with the ability to manage multiple priorities
Strong written and verbal communication skills
Ability to work independently and within a team
Proficient in Microsoft Word, Excel and PowerPoint
Ability to anticipate needs and preempt issues
Professional interaction with clients and team; courteous and responsive
Team player with willingness to provide backup support
Planning and organizing skills
Fluent in English and French
EEO and Privacy We are an equal opportunity employer. We value diversity and encourage candidates from all backgrounds to apply. We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to our privacy policies. For details, see our Privacy Policy: https://www.henleyglobal.com/privacy-policy
Seniority level Associate
Employment type Full-time
Job function Administrative and Customer Service

#J-18808-Ljbffr

📌 Administrative Assistant (Quebec City)
🏢 Henley & Partners - The Firm of Global Citizens®
📍 Quebec City