Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America - specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated Administrative Assistant to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities

Daily office duties including:

Answering and directing phone calls

Receiving visitors

Assisting with employee queries

Ordering and vendor invoice verification of Office supplies and inventory

Travel bookings

PPE and swags inventory

Arranging meetings and room reservations

Assist organizing client and team events

Maintain office facilities and common areas

Records scanning, filing and all other administrative tasks

Assist Calgary Office (HQ) administration team as required





Coordinate Incoming and Outgoing Mail & Shipments

Assist with vendor callback process

Project support duties

Assist with project set up

Support project cost tracking

Support invoicing

Permit applications and tracking

SAP Entry

Document control

Qualifications

2 years office experience in a project support, administration or receptionist role

Proficient in MS Office, Word, Excel and Outlook

Excellent verbal and written communication Skills

Flexible and adaptable

Able to take initiative and ownership of tasks er>
Comfortable working individually and in a team

Attention to detail

Ability to prioritize tasks effectively

Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

In office parking

Paid time off

RRSP match

Vision care

Wellness program

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📌 Administrative Assistant (Ontario)
🏢 Phasor Engineering
📍 Ontario