A little bit about us:

NutraChamps is a fast-growing eCommerce business committed to supplying the best in nutritional supplements. In just over 10 years of operations, we have shot to the top of Amazon’s marketplace and continue to grow on and off the platform. Recognized as one of the Top 50 fastest-growing companies in Canada, published in the Globe & Mail Magazine's 2019 & 2021 list as well as a Great Place to Work certified.

But we aren't just building a company: we’re building a team. Our workspace is inviting, collaborative, engaging, and brimming with energy. Within our tight-knit team, you’ll feel the impact you’re making each day and be directly responsible for the continued growth of our company. Be a valued part of company decisions and make a tangible difference in our mission to provide our customers with accessible and affordable ways to better their health.

When you join NutraChamps, you don’t just get a job - you get a purpose.

We’re looking for a motivated person to join us at our Toronto headquarters. If you’re committed to personal growth, passionate about health and wellness, and interested in moving us forward - we want to hear from you!

NOTE: This position is for local candidates only. No agencies or international applications will be considered.

Position Summary:
Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives across the company.

This is not a traditional administrative role.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of operating in a fast-moving workplace with shifting priorities. You should be someone who anticipates problems before they happen, takes ownership without being asked, and thrives under pressure.

You will support the executive team with a wide range of responsibilities including office management, executive communications, project coordination, operational support, reporting, marketing, meeting organization, and cross-functional business initiatives.





This role requires strong business judgment, professionalism, discretion, and the ability to handle confidential information with maturity and care.

A strong understanding of business operations, eCommerce, Amazon, and Netsuite experience are considered major assets.

You’ll be working alongside a dynamic team of talented and collaborative thinkers who thrive in a fast-paced environment with a high level of autonomy.

Primary Duties and Responsibilities

Act as a strategic support partner to the COO and executive leadership team

Prepare and organize reports, presentations, meeting agendas, and executive materials

Coordinate NetSuite implementation with internal teams

Record meeting minutes and ensure follow-up on action items

Draft and manage internal and external executive communications

Track expenses, invoices, reimbursements, and related documentation

Maintain and organize company documentation, SOPs, policies, and operational records

Assist with employee coordination and BambooHR management

Manage office operations and administrative workflows

Coordinate with vendors, external partners, consultants, and stakeholders

Assist with operational projects and cross-functional initiatives across departments

Support finance, operations, marketing, and executive reporting functions as needed

Track open tasks, deadlines, and priorities across the leadership team

Assist with planning and organizing company events, meetings, and team initiatives

Help improve operational efficiency by identifying gaps, bottlenecks, and process improvements

Provide general administrative support wherever required

Qualifications

3+ years of experience supporting senior executives or leadership teams

Previous experience in an Executive Assistant,



Operations Coordinator, Chief of Staff support, or similar high-level role

Strong understanding of business operations and corporate professionalism

Exceptional organizational and multitasking abilities

Strong written and verbal English communication skills

Ability to manage highly confidential information with discretion

Excellent judgment and problem-solving skills

Strong sense of urgency and ability to prioritize effectively under pressure

Highly proactive with a strong bias toward action and ownership

Advanced proficiency in Microsoft Office and Google Workspace

Experience with project management and organizational tools such as Asana, ClickUp, or similar platforms

Experience with ERP system (NetSuite) is considered an asset

Strong analytical mindset with high attention to detail

Ability to adapt quickly in a fast-changing environment

Self-starter who requires minimal supervision and consistently follows through

What Success Looks Like In This Role

You stay two steps ahead of the executive team

You solve problems before they become problems

You bring structure and organization to fast-moving situations

You communicate clearly, professionally, and efficiently

You increase executive productivity by removing friction and keeping priorities moving

You operate with urgency, accountability, and ownership

You become someone the executive team can rely on completely

What’s in it for you?

Health & Wellness Benefits Plan

5 Weeks Paid Time Off

No Dress Code

Career Growth

Flexible Work Hours

Complimentary On-site Gym

Free Food, All Day Every Day - Catered Breakfasts, Nutritious Snacks & Juices

Whether you drive in or “Ride the Rocket”, we’ll subsidize parking or fare

Your Choice of Tech - Whether you're a Mac or PC, what works for you works for us

Diverse and multicultural work environment

Here you can grow at the speed of your learning curve

Compensation

Salary: $50,000 - $65,000

Term: Full Time

Location: Hybrid model

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📌 Executive Assistant (Ontario)
🏢 NutraChamps
📍 Ontario