Role Purpose This role exists to buy back time for the Principal Lawyer and CFO by:

- Removing operational, administrative, and coordination burdens - Structuring internal communication and execution - Ensuring nothing discussed, assigned, or decided is ever lost - This is not a passive assistant role.
- This is anexecution, coordination, and control function.

Reporting Structure Reports directly to:

- Principal Lawyer (transitioning to Managing Partner) - CFO Workscross-functionally with:
- Operations Manager - HR - Marketing / BD - Legal team Core Mandate Ensure that every meeting, decision, and initiative turns into structured execution.

Key Responsibilities 1.

Meeting

Intelligence & Execution Control - Attend all key internal and external meetings - Takestructured, decision-oriented minutes(not transcripts) - Identify:

- Decisions made - Tasks assigned - Deadlines - Responsible parties - Store all records in acentralized, retrievable systems Output standard: If leadership disappears for 2 weeks, nothing is lost.
- Task & Workflow Management (Asana Owner) - Input all tasks intoAsanaimmediatelyafter meetings - Assign tasks, deadlines, and owners - Follow up with team members on completion - Maintain:
- Clean task boards - Priority alignment - Execution visibility You are effectively thefirm’s execution tracker 3. Pre-Meeting Briefings (Critical Function) Before every key meeting prepare a1-page briefing noteincluding:
- Context of the meeting - Key issues / decisionsrequired - Background data or documents - Risks / sensitivities - Suggested talking points 4.



Agenda & Communication Structuring - Draft meeting agendas in advance - Ensure meetings are:
- Focused - Time-efficient - Outcome-driven - Push back when meetings lack clarity:"What is the objective of this meeting?" 5. Founder’s Office Support (Ad Hoc but High Impact) Operational Support - Light data entry (whenrequired) - Organizing physical and digital workspace - Managing incoming calls / routing Research & Intelligence - Industryand otherresearch for meetings - Systemized organization of workflow and workload - Quick turnaroundto stakeholders and parties involved KPI & Reporting Oversight - Review reports from:
- Operations - Marketing - Finance - Flag:
- Irregularities - Missing data - Performance deviations What Success Looks Like - Leadership spendssignificantly less time on coordination - No task is “forgotten” - Meetings become:
- Shorter - More focused - Decision-driven - Teams become more accountable because someone is tracking everything Ideal Candidate Profile Must Have:
- Extremely organized and detail-oriented - Solid written communication (this is critical) - Ability to think instructure, not chaos - Comfortable working in high-performance environments Strong Advantage:
- Experience supporting executives or founders - Familiarity with legal / professional services environment - Experience with task management tools Compensation Structure - Base: $65K – $85K - Performance bonus tied to:
- Execution reliability - Team feedback - Reduction in leadership workload

📌 Executive Assistant (Toronto)
🏢 ME Law PC
📍 Toronto