Job Title
Internal Event Planner (Full-Time, Remote – Canada)

Company
Boutique Travel Services

Location
Remote (Canada) – Head Office in Beamsville, Ontario

Reports To
CEO, Boutique Travel Services

Employment Type
Full-Time, Permanent

About Us
Boutique Travel Services is an award‑winning, boutique‑style host travel agency proudly supporting independent travel advisors across Canada. We’re passionate about community, connection, and creating meaningful travel experiences for our advisors and their clients. Our company culture thrives on collaboration, creativity, and celebrating the travel industry through fun, engaging, and educational events across the country and abroad.

Position Overview
We are seeking an enthusiastic, experienced, and highly organized Internal Event Planner to plan, coordinate, and execute a wide range of company events — from local team meet‑ups and training workshops to national conferences and international retreats. This remote position is ideal for a self‑motivated professional who can work independently, think creatively, and deliver polished, well‑executed events that foster connection, learning, and community across our travel network.

Key Responsibilities

1) Event Planning & Coordination

Plan, coordinate, and manage a variety of in‑person and virtual events, including: “Social Connects” (bowling nights, paint parties, axe‑throwing, team dinners, etc.)

Annual International Conference (flights, hotels, site inspections, workshops)

Winter Bash Christmas Parties (held in Alberta and Ontario)

Biannual Retreats (for top producers, management teams, and expert training workshops)

“Learn How to Become a Certified Travel Agent” in‑person and virtual workshops across Canada

Consumer Trade Events such as the Romance Travel Show and Group Travel Expo

2) Logistics Management

Source, negotiate, and secure venues across Canada (hotels, boardrooms, meeting facilities, restaurants, and activity spaces)

Coordinate A/V, food & beverage, room layouts, and floor plans

Manage supplier contracts,



insurance, and venue requirements

Oversee setup, tear‑down, and smooth operation of all live events

Arrange travel and accommodations for speakers, staff, and guests when applicable

Oversee budgeting for events, ensuring all expenses are tracked and managed effectively

Utilize strong time‑management skills to meet deadlines and manage multiple projects concurrently

Maintain detailed records of event contracts, vendor agreements, and other essential documentation

3) Sponsorship & Partner Relations

Secure co‑op sponsorship funding from travel partners, suppliers, and tourism boards

Manage exhibitor/sponsor logistics for trade shows and supplier events

Maintain positive, professional relationships with partners, vendors, and team members

4) Marketing & Registration

Develop and manage online RSVP and registration forms (e.g., Google Forms, Eventbrite, and CRM tools like HubSpot)

Monitor responses and maintain detailed event attendance records

Coordinate event marketing materials—printed programs, signage, banner stands, décor, and branded collateral

Liaise with the marketing team to promote events via email and social media

5) On‑Site & Virtual Event Execution

Act as the lead on‑site event manager to ensure seamless execution

Oversee registration desks, vendor setup, attendee coordination, and technical operations

Provide leadership and problem‑solving under pressure to ensure events run on time and exceed expectations

Support occasional virtual event facilitation (Zoom, webinar platforms, etc.)

Qualifications & Skills

Minimum 3–5 years of professional event planning experience, preferably within the travel,



hospitality, or corporate events industry

Proven ability to plan and execute multi‑location events (small social gatherings to large conferences)

Strong negotiation and vendor management skills

Excellent communication and interpersonal skills

Creative thinker with exceptional attention to detail

Able to work independently and manage multiple projects simultaneously

Strong understanding of event budgeting, sponsorship coordination, and logistics

Proficient in Google Workspace, Microsoft Office, and event management tools (e.g., Eventbrite, Canva, Zoom)

Willingness and ability to travel across Canada and occasionally internationally

Background in marketing is a big bonus

Working Conditions

Remote position (based anywhere in Canada)

Must be available for travel (approximately 20% of the time)

Evening and weekend hours may occasionally be required for events

Reports to the CEO, working closely with internal teams and external partners

Compensation & Benefits

Competitive salary commensurate with experience ($50,000–$60,000 per year)

Travel expense coverage for event‑related trips

Prospect to attend exciting travel industry events and conferences

Supportive, fun, and passionate team environment within a growing company

Application Requirements

Job Type: Full‑time

Pay: $50,000–$60,000 per year

Benefits: Flexible schedule, paid time off, and other standard benefits

Application Questions: Do you currently reside in Canada?

Experience: Event planning – 2 years (required)

Language: English (required)

Willingness to travel: 25% (required)

Work Location: Remote

Please only apply if you have event planning work experience (such as planning and coordinating weddings, corporate events, etc.). All other applications will be immediately rejected. Thank you for your understanding.

If this position sounds ideal for your career and you definitely have event planning experience, please apply here.

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