Speer Technologies is a dynamic technology hub based in Toronto, partnered with some of the largest technology incubators in the Greater Toronto Area. We are a team of passionate innovators and open-minded thinkers, dedicated to building groundbreaking technologies. Our products are on the path to receiving provisional patents, with partnerships spanning Italy, Germany, California, and France.
As a startup, we thrive on creativity, collaboration, and the drive to push boundaries. Our fast-paced environment offers exposure to a variety of programming languages, software, and work environments, ensuring a rich learning experience. We provide ample opportunities for personal and professional growth, all while fostering an inclusive and barrier-free workplace.
Speer is an equal chance employer and is committed to providing an inclusive and barrier-free recruitment process. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.
Please advise Speer of any accommodations you may require to ensure your equal participation in the recruitment and selection process. Information received relating to accommodation measures will be addressed confidentially.
Why Speer Technologies? Direct exposure to C-suite leadership in a high-impact support role
Fast-paced environment where priorities evolve quickly
Opportunity to grow alongside a scaling technology company
Work at the intersection of operations, communication, and strategy




Inclusive and collaborative culture.
Role Overview We're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate — spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership.
This is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration.
You'll serve as a central point of contact for leadership — keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization.
Key Responsibilities Executive Support Own complex executive calendars, proactively managing scheduling priorities and resolving conflicts
Monitor, organize, and draft responses across executive email inboxes
Coordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders
Relay information and communications clearly between executives and their teams
Prepare briefing materials, meeting summaries,



and supporting documents for leadership discussions
Assist with travel coordination and logistics as needed
Operational Coordination Track action items and follow-ups arising from executive meetings and conversations
Partner with teams to maintain alignment on priorities and upcoming deadlines
Handle sensitive and confidential information with professionalism and care
Support reporting, documentation, and operational visibility for leadership
Cross-Functional Communication Coordinate with operations, product, and business teams on executive requests and priorities
Assist with presentations, internal communications, and leadership updates
Help maintain consistent and clear communication across departments
Skills & Qualifications 3+ years of Executive Assistant experience, ideally supporting senior or C-suite leaders
Proven ability to manage complex calendars and executive communications in a fast-paced environment
Proficiency with Google Workspace, Microsoft Office, and Slack
Strong written communication skills and a polished, professional presence
High degree of discretion when handling confidential information
Excellent organizational, multitasking, and prioritization abilities
Comfortable picking up new tools and adapting to evolving systems
Calm, proactive, and solution-oriented — especially under pressure
Job Type: Full-Time
Compensation: $45,000 – $70,000 per year
Schedule: Monday to Friday | 8-hour shifts | Overtime as required

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📌 Executive Assistant (Ontario)
🏢 Speer Technologies
📍 Ontario