Part‑time (3 days/week, 24 hours/week) from August 1 – April 30 (unpaid leave May–July).

Position Purpose & Summary
The Visit Experience Coordinator serves as a primary front‑facing representative of Trinity Western University during the peak recruitment cycle (August – April). This role focuses on delivering exceptional individual visit experiences, leading campus tours, welcoming prospective students and families, and supporting admissions event execution. The Visit Experience Coordinator ensures that each guest experiences a personalized, organized, and hospitable introduction to the TWU community.

This is a part‑time continuing position with unpaid leave from May 1 to July 31. The position reports to the Visit Experience Lead.

Key Areas of Accountability
Front‑Facing Hosting & Coverage

Welcome and host prospective students and families during individual visits and admissions events

When needed cover the front desk welcome area

Lead engaging and informative campus tours tailored to student

Adapt tour routes and messaging based on audience, season, and campus activity

Represent TWU’s mission, values, and academic offerings accurately and enthusiastically

Ensure a professional, organized, and hospitable guest experience

Individual Visit Coordination

Coordinate on‑campus and virtual individual visits

Develop customized itineraries based on student interests

Schedule faculty, staff, and ambassador participation

Manage day‑of visit logistics, check‑in, and campus navigation

Event Execution Support

Provide front‑facing hosting support at Preview Days, Info Sessions, and other Admissions events

Assist with registration management and guest flow

Support ambassador coordination during event execution

Communications & CRM

Manage pre‑ and post‑visit communications in Salesforce using established workflows and templates

Escalate system issues or improvement opportunities to the Visit Experience Lead

Maintain accurate visit records, attendance tracking, and reporting

Collaborate with Marketing and Recruitment for timely follow‑up

Admissions Funnel Awareness

Maintain a working knowledge of the admissions process and timelines

Answer basic admissions‑related questions

Ensure seamless operational handoff to Recruitment staff for next steps

Recruitment Support

Under the direction of the Visit Experience Lead, provide logistical and materials support for recruitment outreach by preparing, packaging,



and distributing materials for off‑site events and school visits, including fulfilling advance materials requests for recruitment staff

Flexibility & Coverage

Maintain adaptable schedule, including evenings and weekends as required

The Person
Skills & Abilities

High relational intelligence and hospitality orientation

Solid organizational and scheduling skills

Excellent interpersonal, verbal, and written communication skills

Creative problem‑solving and conflict resolution abilities

Proficiency in Microsoft Office Suite, social media platforms, and event management tools

Ability to work under pressure, adapt quickly, and meet tight deadlines

Willingness to work flexible hours, including evenings and weekends

Knowledge

Knowledge of the admissions funnel and recruitment cycle in higher education an asset

Knowledge of best practices in event planning and/or campus visit management

Familiarity with customer relationship management (CRM) systems such as Salesforce

Understanding of social media and digital engagement strategies

Personal
Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community. Dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirms and supports TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.

Servant‑Leader Way of Life
Act in a manner that exemplifies Jesus Christ in all on and off‑campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

Key Internal Interactions
Recruitment Staff, Marketing and Communications, Academic Faculties, Student Life, Student Ambassadors, University Events Team, TWU Conferences

Key External Stakeholders
Prospective students, families, high school guidance counsellors, community partners





Job Standards & Requirements
Education & Certifications

Bachelor’s degree required

Event management or customer service training/certification an asset

Experience

Minimum 2 years of experience in customer service, event coordination, student engagement, or admissions/recruitment‑related field

Experience working with diverse audiences (students, families, faculty, staff)

Benefits Of Working At TWU

A comprehensive benefits package which includes extended health, dental, and insurance.

Annual statutory holidays (14) with generous vacation accruement.

Tuition Benefit for TWU undergraduate level courses to enhance knowledge and professional competency.

Torch tuition scholarship for dependents of eligible employees attending TWU

Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.

Discounts and perks for the on‑site Trinity Western Outfitters Campus Store cafeterias and bookstore, as well as shops and restaurants in Fort Langley.

Wellness benefits (i.e., counselling, sick days, personal days, and health/wellness spending account).

Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).

Free employee parking on campus.

Special community events throughout the year.

Employee and Family Assistance Plan (EFAP).

A positive Christian fellowship environment.

Equal Employment Opportunity Statement
Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law. We particularly invite applications from Indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact Human Resources. Trinity Western University is located on the traditional ancestral territory of the Sto:lo people.

Reports To
Visit Experience Lead

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

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📌 Visit Experience Coordinator (British Columbia)
🏢 Trinity Western University
📍 British Columbia