The Company
Award winning BQE Water Inc. offer environmentally compliant and socially responsible water treatment solutions to the international mining industry through innovation and technological advancements in engineering. The head office is located in Vancouver, BC, while operations crews operate around the world, with high numbers distributed throughout North America.

The Role
The Administrative Assistant supports remote water treatment plant Operations Teams, providing day-to-day administrative and organizational support. This role ensures smooth office operations, facilitates communication across departments, and helps maintain efficient workflows. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment, and may also be familiar working in businesses where the workload has seasonal peaks re: time management.

Duties
Provide onboarding support for all new employees working within/seconded to the operations group across North America, these duties include:

Coordination of third-party training (First Aid, Fit for duty etc.)

Manage initial kit out PPE (Safety Vests, Jackets, Hard Hats etc.)

Pre-access requirements for site (Orientations, Drug & Alcohol Testing, etc.)

Assist supervisors and managers coordinate employee rotation schedules, ensuring we meet project demands and coverage

Process operator expenses (i.e. collect receipts and file expenses) on behalf of employees

Coordinate travel and accommodations to complete bookings for operations

Act as single point of contact for operators, this individual will:

Coordinate with site travel bookings

Coordinate with corporate travel agent

Act as single point of contact for any corporate support-related questions and redirect as needed (benefits, expenses, etc.)

Maintain and organize operations files, records, and documentation (both digital and physical)

Maintain training records,



certifications, and compliance documentation for operations

Assist with the preparation of reports, presentations, and operational documents

Serve as a point of contact for internal and external communications

Coordinate site office supplies, equipment, and vendor relationships

Track and follow up on tasks, deadlines, and action items for the team

Minimum Eligibility Requirements

Fluent in French and English - mandatory to support sites in different provinces

Minimum 2+ years of experience administratively supporting remote sites and staff, preferably relating to industrial operations environments

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace

Solid organizational and time-management skills

Excellent written and verbal communication abilities

Ability to handle confidential information with discretion

Strong attention to detail and problem-solving skills

Working Environment

Typically office-based or hybrid; only considered with long-term remote experience in a directly comparable role

Considerable portion of work to be completed on the phone (company provided)

Adaptability required to accommodate flexible and/or changeable hours during seasonal peaks to respond to urgent requests e.g., occasionally customizing shift hours by working early mornings/evenings/weekends during summer months, as needed

Benefits and Compensation

$50-65k CAD annual salary

Manulife healthcare on date of hire

Bonus company-funded healthcare spending account on probation completion

1-5% GRRSP matching on probation completion

Up to $1,000 annually in education matching for skills development upon one year of service

Please note, due to high application numbers, BQE may only respond to shortlisted candidates but thank all applicants for their interest in our organization.

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📌 Administrative Assistant - Site Operations (Bilingual) (British Columbia)
🏢 BQE Water
📍 British Columbia