Under the responsibility of the Assistant Director, Specialized Markets, the Receptionist & Administrative Assistant will be mainly responsible for answering calls and receiving visitors and providing administrative support.

The Incumbent Is Expected To

Answer, screen and transfer all incoming calls;

Welcome visitors;

Sort and distribute incoming mail and process courier delivery requests;

Revise and format various documents, such as presentations, charts, memos, letters, general correspondence, etc.;

Create or edit administrative forms;

Support the different group insurance plan administration services (validation, data entry, coding, etc.);

Send monthly back up files to various insurance companies;

Manage the conference rooms and order meals as needed;

Ensure follow-up with the building manager;

Order office supplies;

Update certain lists (telephone, messaging, etc.);





Act as resource for maintaining all contracts and due dates;

Make hotel and transportation reservations for travel or meetings and generate expense accounts;

Perform any other related tasks as requested by the supervisor.

The Ideal Candidate Will Have The Following Qualifications

Minimum 2 years of experience in a similar position;

Experience in group insurance is an asset;

Excellent communication skills in English, spoken and written;

Fluency in French is an asset;

Versatility, resourcefulness and ability to work independently;

Flexibility, diplomacy and tactfulness;

Excellent organizational skills;

Command of Microsoft Office Suite and ability to learn how to use technology tools.

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📌 Receptionist and Administrative Assistant (1-year contract) (Ontario)
🏢 AGA Benefit Solutions
📍 Ontario