Role Summary
York Montessori School is a well‑established Montessori school dedicated to fostering a nurturing, child centered learning environment. We are seeking a highly organized and proactive Administrative Assistant to support our school and ensure smooth daily operations. This role is ideal for someone who thrives in an educational setting, has excellent communication skills, and is passionate about creating an efficient and welcoming school environment.

Key Responsibilities

Communication & Parent Support

Manage incoming emails and respond to general parent inquiries

Handle enrollment applications, schedule tours, and process admissions paperwork

Communicate reminders, newsletters, and announcements to parents

Act as the first point of contact for non‑urgent parent concerns

Administrative & School Operations

Maintain student records, attendance logs, and staff schedules

Assist in coordinating school events, field trips, and parent‑teacher conferences

Handle school supply orders and inventory

Ensure compliance with regulatory requirements and documentation

Scheduling and Coordination

Schedule meetings and appointments as needed

Organize training sessions and career development days

Oversee school calendar updates and internal scheduling

Staff & Internal Support

Ensure smooth communication between different departments and staff members

Support administration with clerical tasks such as data entry and report preparation





Maintain organized digital and physical filing systems

Key Skills and Qualifications

Experience in an administrative role, preferably in a school or educational setting

Strong organizational and multitasking skills – able to handle multiple priorities efficiently

Excellent written and verbal communication skills

Proficiency in Google Workspace or Microsoft Office

Problem‑solving mindset – able to work independently and take initiative

High level of professionalism and confidentiality when handling sensitive school records

Ability to work collaboratively with teachers, staff, and parents

Experience in a Montessori school or understanding of Montessori principles (preferred but not required)

Knowledge of school management software (e.g., Transparent Classroom, TUIO)

Current Standard First Aid, CPR, and AED certification

Current Vulnerable Sector Police Record Check

Why Join Us?

Be part of a passionate, child‑focused Montessori team

Work in a positive and supportive school environment

Competitive salary and benefits

Opportunities for professional development and growth

How to Apply
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a great fit for this role. Please email your application and cover letter, with the subject line: "Administrative Assistant Application" to [email protected].

#J-18808-Ljbffr

📌 Administrative Assistant at York Montessori School (Ontario)
🏢 Montessori Teachers College
📍 Ontario