Location: Toronto, ON (remote & on site at events)

About the Role
Strategy Institute is seeking a detail-oriented Event Coordinator to support the planning and execution of multiple conferences and events throughout the year.

This role focuses heavily on speaker management, event administration, event technology, and communications. The successful candidate will be highly organized, professional, and capable of managing numerous moving pieces across several events at once.

Key Responsibilities

Serve as a primary point of contact for conference speakers

Coordinate speaker registration and onboarding

Collect, review, and manage speaker presentations and related materials

Manage event apps and event technology platforms, including content updates and speaker information

Prepare and maintain attendee, speaker, and registration lists

Coordinate name badge production and printed event materials

Ensure accuracy of all event data and reporting

Support event registration and attendee communications

Assist the Event Manager and Director with event planning and execution activities

Track deadlines and follow up with speakers, vendors, and internal stakeholders

Maintain event documentation and project tracking tools

Assist in managing multiple conferences simultaneously

Qualifications

1–3 years of experience in events, administration,



or a related field

Exceptional attention to detail and organizational skills

Advanced proficiency in Microsoft Excel and Google Sheets

Strong written and verbal communication skills

Professional and polished communication style

Ability to work effectively with senior executives and conference speakers

Comfortable working with event technology and software platforms

Strong time-management skills and ability to prioritize competing deadlines

Ability to work independently and as part of a collaborative team

What We're Looking For

Highly detail-oriented and process-driven

Qualified and confident communicator

Strong analytical and administrative skills

Quick learner with a positive attitude

Team player willing to support across multiple functions

Organized, dependable, and able to manage several projects at once

Passionate about creating exceptional conference experiences

Why Join Strategy Institute
Join a dynamic team that produces industry-leading conferences and events across multiple sectors. You'll work alongside experienced professionals, contribute to high-profile events, and play an important role in delivering exceptional experiences for attendees, sponsors, and speakers.

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📌 Event Coordinator (Ontario)
🏢 Strategy Institute
📍 Ontario