Base pay range
CA$46,000.00/yr - CA$55,000.00/yr
The Opportunity
We’re looking for a Bilingual Reconciliations Administrator to join our Operations team.
Reporting to the Supervisor of Control Services, the Bilingual Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GICs, pool funds, bank accounts and any other products as required. The admin must identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. Excellent verbal and written communication skills are essential, as the role interacts with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.
Who you are
Service – You put your clients’ needs first. You advocate for service excellence, deliver client‑centric solutions, and proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner.
Execution – You are committed to achieving your goals and to succeeding. This includes focusing on "getting things done", recognizing available opportunities, and continuously improving your personal best. You take accountability for your actions and learn from mistakes.
Collaboration – You work collaboratively with others to achieve organizational goals. You build trust, encourage inclusion, and establish effective relationships both inside and outside the organization.
What your day looks like
Complete reconciliations required internally and by regulatory bodies (CIRO)
Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies
Gain an understanding of the regulatory requirements that these tasks satisfy
Ensure all unit exceptions are resolved by reporting deadlines
Ensure non‑financial discrepancies are updated
Provide support for dealer rep maintenance functions
Complete all bank reconciliations for Operating and Trust/Client related bank accounts; review exceptions and follow up with the banking group or bank providers to resolve in a timely manner
Ensure Credit Unions complete their bank reconciliations monthly and follow up directly on any outages
Assist with any inquiries to the team regarding account positions
Assist with the setup of new reconciliations as products come onboard
Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements
Assist with any internal or external audit inquiries in relation to reconciliations
Requirements
Post‑secondary education and a degree in Business Administration or Finance is an asset
1 year related financial industry work experience
Knowledge of current operational procedures governing the mutual fund and security industry
IFIC or CSC designation is an asset
Extremely detail‑oriented and accurate
Excellent problem‑solving skills to perform analysis of exception issues and determine solutions
Demonstrates the ability to work calmly and effectively in a fast‑paced environment
Flexible to meet changing needs and manage deadlines
Excellent time‑management and organizational skills to meet time constraints
Intermediate computer skills and advanced skills in Excel and Access are an asset
Experience using Dataphile and FundCom is an asset
Fluency (written and spoken) in English and French is required to effectively communicate with partners, clients, and colleagues across Canada
Benefits
Competitive compensation package that rewards and recognizes individual contributions
Excellent health, dental and insurance benefits to meet the diverse needs of our employees
Generous vacation time, fitness benefit, parental leave top‐up options
Matching contributions to our retirement program
Commitment to the continuous improvement of our staff through learning & development and an education assistance program
Regular social events to foster teamwork
Your Information
By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso.
Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.
Further information is available on the Privacy link on our Career Page - Privacy Policies
Equal Employment Chance
Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.
Company Overview
Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology‑enabled, client‑centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self‑directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands‑off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co‑operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.
Salary
This position is posted with an expected salary range of CA$46,000–CA$55,000 per annum. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.
Seniority level
Associate
Employment type
Full‑time
Job function
Administrative
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📌 Bilingual Reconciliations Administrator (Ontario)
🏢 Aviso
📍 Ontario