Join to apply for the Front Desk and Office Coordinator role at Warrington PCI Management
Join to apply for the Front Desk and Office Coordinator role at Warrington PCI Management
Warrington PCI Management provided pay range This range is provided by Warrington PCI Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range CA$50,000.00/yr - CA$60,000.00/yr
Warrington PCI Management and PCI Developments are seeking a highly organized and customer-focused Front Desk and Office Coordinator to be the welcoming face of our head office. This full-time, in-office role (Monday to Friday) is pivotal in ensuring smooth day-to-day operations, from managing reception and coordinating office maintenance to supporting tenant services and administrative tasks. The ideal candidate will bring at least one year of administrative or receptionist experience, strong communication skills, and a proactive, service-oriented mindset to help maintain a professional and efficient office workplace.
For more details about this role, please read below:
Front Desk and Office Coordinator | Warrington PCI Management and PCI Developments
Primary Purpose
The Front Desk and Office Coordinator provides office administration needs for the head office for Warrington PCI Management and PCI Developments. This role is the first point of contact of all visitors and general tenant inquiries and requests, therefore it is essential this individual has excellent customer service skills. The Front Desk and Office Coordinator assists the Office Manager to ensure the office space is presentable and running smoothly with working equipment and supplies.
This position reports to the Office Manager and requires the individual to be in 5 days a week, Monday to Friday.
Specific Responsibilities
The responsibilities of this position will include, but not be limited to, the following:
Front Desk:
Manage the phone system and ensure the contact lists on the phone system are updated and current
Welcome visitors by greeting them, offering refreshments, and contacting the appropriate individuals in a timely manner
Ensure the reception, kitchen and boardrooms are organized and presentable throughout the day
Maintaining the reception phone and property list with any changes in portfolios and building changes
Coordinating any updates on after-hour contact list with the service provider in a timely manner
Coordinate with contractors for any scheduled preventative maintenance or service request for the office
Manage the pick-up for tenants, contractors and clients and other items for our managed properties




Manage courier deliveries and manage courier records for chargeback
Sort and distribute incoming and outgoing mail, courier packages and faxes. This includes scanning and inputting invoices that are received by mail
Run monthly reports for chargebacks for printers, postage and couriers
Assist the Office Manager to ensure all office equipment is in good working order and arranging for service when required.
Operate the postage machine and ensure mail is sent out in a timely manner
Manage the photocopier including ensuring toner supplies and keeping emails and properties up to date
Coordinate with the Office Manager to maintain the kitchens, washrooms, mailroom and printing area supplies
Support the preparation and cleanup of boardrooms and meeting rooms for meetings, events, and catering, ensuring all spaces are properly arranged and maintained.
Assist staff in booking boardrooms and meeting rooms as required
Maintain the company general inquiries email and provide timely and appropriate response and action
Liaise and coordinate with resident managers, on-site personnel, owners, tenants and contractors as necessary
Observe and provide feedback to improve any systems or processes for the office
Office Administration and Tenant Services:
Build and maintain strong working relationships and provide best in class service with tenants, on-site personnel, contractors, vendors and owners through clear and friendly communication
Assist the Office Manager in organizing and maintaining the filing system
Process corporate invoices in a timely and accurate manner
Assist the Office Manager with company events including conducting research, designing invitations and supporting event set up and teardown.
Manage various administrative office tasks, including coordination of parking and building access.
Other Responsibilities:
Train staff in reception coverage duties as required
Assist the property administration team when required
Other projects and tasks as assigned.
Qualifications
To be successful in the Front Desk and Office Coordinator position, an individual must be committed to developing, maintaining and demonstrating the following:
Education and Experience
Minimum one (1) year of receptionist or administrative experience
Fluent in English, both written and verbal.



Fluency in another language an asset
Proficient computer skills, particularly in Microsoft Office applications (Microsoft Outlook, Excel and Word)
Experience managing a multi-line phone system and handling a high volume of inbound calls
Experience and working knowledge of Yardi Voyager, PayScan, Canva and/or AngusAnywhere is an asset
An established track record of excellent customer service and professionalism
Reliable attendance and punctuality is essential for this role
Attentive to client requests and ability to respond in a calm and respectful manner
Confident in greeting a range of people and dealing with various different requests
Practical judgement and decisive manner
Excellent communication skills, both written and verbal
Ability to work efficiently under pressure and maintain a calm focus
Detail oriented with exceptional analytical and problem-solving abilities
Positive self-starter, self-motivated, hands-on mentality with the ability to work independently and in a team environment
A dedication to providing exceptional customer service
Excellent organization and time management skills with the ability to complete work in a timely manner with accuracy and attention to detail
Ability to cope with changes including changes in business and client needs
Ability to work in a fast-pace environment
Ability to multitask
Seniority level Seniority level Not Applicable
Employment type Employment type Full-time
Job function Job function Business Development and Project Management
Referrals increase your chances of interviewing at Warrington PCI Management by 2x
Get notified about new Front Desk Coordinator jobs in Vancouver, British Columbia, Canada .
Richmond, British Columbia, Canada 2 days ago
Receptionist (Jaguar-Land Rover Richmond) Surrey, British Columbia, Canada 9 months ago
Delta, British Columbia, Canada 4 days ago
Surrey, British Columbia, Canada 3 days ago
Burnaby, British Columbia, Canada 5 days ago
Admitting and Administrative Clerk, Psychiatry Clinic - BC Children’s and Women’s Hospital & Health Center Richmond, British Columbia, Canada 5 months ago
Surrey, British Columbia, Canada 2 months ago
2025-141; HR Assistant, Legal and EDI (Administrative Assistant/Legal Assistant) Burnaby, British Columbia, Canada 2 weeks ago
Richmond, British Columbia, Canada 5 months ago
Admitting and Administrative Clerk, BC Children's & Women's Health Centre, Vancouver BC Richmond, British Columbia, Canada 2 weeks ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

📌 Front Desk and Office Coordinator (British Columbia)
🏢 Warrington PCI Management
📍 British Columbia