Responsibilities

Provide day-to-day administrative support to two Directors (Inbound and Outbound Transportation) and the VP of Supply Chain as required

Manage complex calendars, including scheduling meetings, coordinating availability, and organizing agendas

Prepare meeting materials, presentations, and summaries

Coordinate travel arrangements and process expense reports

Develop, format, and enhance high-quality PowerPoint presentations for leadership meetings

Draft, edit, and format reports, correspondence, and other business documents

Ensure clear and professional communication across internal and external stakeholders

Assist in the preparation and tracking of annual operating (OH/OPEX) budgets

Support monthly forecasting and variance analysis

Maintain accurate financial documentation and ensure proper cost coding

Compile reports and dashboards to support decision-making

Manage purchase requests and follow up on procurement processes

Maintain an organized filing system (digital and physical) for easy retrieval of information

Handle confidential information with discretion

Screen and prioritize communications (email, phone) for leadership

Provide administrative support to the broader supply chain team as needed

Coordinate meeting logistics (room bookings, materials, equipment)

Manage service desk requests, mail distribution, and general office coordination

Track team availability (vacations, absences)

Support onboarding of new employees (access requests,



equipment coordination, onboarding materials)

Act as a point of contact for administrative processes and team-related inquiries

Participate in administrative team meetings to share best practices and improve processes

Key Skills and Qualities

Solid proficiency in Microsoft PowerPoint (advanced) and Microsoft Office Suite

Excellent organizational and time management skills, with the ability to manage multiple priorities

Strong written and verbal communication skills

Basic understanding of budgeting, forecasting, and expense tracking

Ability to work with financial data and identify/explain variances

High attention to detail and accuracy

Ability to handle confidential information with integrity

Strong problem-solving skills and proactive mindset

Collaborative and adaptable, able to support multiple leaders

Preferred Experience

Experience supporting senior leadership (Directors/VP level)

Experience in supply chain, transportation, or operations environments

Familiarity with financial tools, reporting systems, or ERP platforms

Benefits

Annual bonus based on the company’s financial results

Generous paid time away

Pension plan

Collective saving opportunities

Industry leading healthcare fully paid by BRP

Flexible work schedule

A summer schedule that varies by department and location

Holiday season shutdown

Educational resources

Discount on BRP products

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📌 Administrative Assistant, Inbound & Outbound Transportation (Quebec City)
🏢 BRP
📍 Quebec City