ELMWORTH SCHOOL
Seeking candidates who enjoy working in a student-focused and collaborative environment. We invite applications for a Full‑Time School Administrative Assistant (24.1 hrs/week) / Library Assistant (12.9 hrs/week) .

Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff in an environment of high volumes of work with constant interruptions and changing priorities.

The Library Assistant will be actively involved in creating an environment that is dynamic and collaborative for inquiry, with unlimited accessibility, where all learners are welcomed, engaged, and supported in their personalized learning pursuits both in the library and within classrooms.

Experience

Experience in performing responsible clerical and secretarial work is preferred

Experience working in an educational setting is preferred

Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary for the position may be considered

Experience and/or training with library procedures, cataloguing, and filing systems

Experience in an automated environment and in the library field is preferred

Competencies

Strong secretarial background with proficiency with computers and various software programs

Ability to prioritize and work independently on projects as assigned

Enjoy working with people

Excellent organizational skills and the ability to multi‑task

Excellent interpersonal and communication skills

A positive and professional demeanor

Courteous manners with the public, students, and staff

Punctual, meticulous, and reliable

A team player who enjoys an ever‑changing busy work environment

An excellent work ethic





Duties and Responsibilities
Reception/Office

Answer the telephone in a professional, friendly, and effective manner

Greet and present a business‑like and welcoming atmosphere to staff, students, and visitors

Provide correct information in response to queries, within FOIP regulations

Distribute incoming and outgoing correspondence including mail, fax, and e‑mail

Maintain office supplies and inventory control

Facilitate and maintain school repair needs

Perform general office duties

Financial

Handle all aspects of in‑school collection and distribution of money

Collect and refund school fees, inputting into Powerschool

Respond to parent questions about school fees

Record keeping and cheque writing for all SGF and Site budgets

Make deposits and maintain records of budget allocations

Purchase, PO's, purchasing cards and cash receipting

Respond to inquiries regarding the school budget (teacher, school administration, central office, audit, etc.)

Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff

Recordkeeping

Register students, obtain and maintain cumulative records

Maintain accurate and up‑to‑date student data including attendance records, report cards

Maintain informative school documents and forms

Complete necessary forms (e.g., student accident reports)





Track volunteers and hours

Communication

Orientate substitute and casual staff to the school and classrooms

Provide required data to Central Office and Alberta Education in a timely manner

Provide support for written communication, letters, bulletins, and newsletters

Update school webpage and social media as necessary

Supervision

Maintain a safe environment for students who are waiting in the office area or sick room

Library

Work with students through varying formats and roles

Act as a resource to teachers and students in obtaining information and materials

Circulate, maintain, and update the resources necessary for a school library

Provide research and resource support to students and staff at the school

Other

Provide support for various school needs as identified and assigned by School Administration

Familiarize and adhere to District Administrative Procedures that relate to the position

Applications

Completed ApplytoEducation profile

Cover letter

Detailed resume

A list of three references (with current contact information)

Salary and Benefits

School Administrative Assistant wage is commensurate with education and experience. Salary range: $22.51/hour to $28.51/hour.

Library Assistant wage is commensurate with education and experience. Salary range: $20.66/hour to $27.20/hour.

Eligible employees may qualify for a comprehensive benefits package designed to enhance work and family life; including Life Insurance, Extended Disability Benefit, Dental Care, Extended Health Care, Vision Benefits, and a Registered Pension Plan.

A current Criminal Record Check (including Vulnerable Sector Check), dated within the last six months, is a condition of employment.

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📌 Full Time School Administrative Assistant/Library Assistant (Alberta)
🏢 Parkland School Division No 70 Centre for Education
📍 Alberta