Administrative Assistant NOC 13110
Responsibilities

Arrange and co-ordinate seminars, conferences, etc.

Assist with staff consultation and grievance procedures

Coordinate the activities of the HR department in order to ensure they meet the organization’s goals

Coordinate the flow of information within the team

Direct and control daily operations

Direct staff

Evaluate daily operations

Motivate staff

Open and distribute mail and other materials

Plan and organize daily operations

Supervise other workers

Establish and implement policies and procedures

Record and prepare minutes of meetings, seminars and conferences

Determine and establish office procedures and routines

Plan, develop and implement recruitment strategies

Schedule and confirm appointments

Manage training and development strategies

Answer telephone and relay telephone calls and messages

Oversee the analysis of employee data and information

Answer electronic enquiries

Oversee development of communication strategies

Compile data, statistics and other information

Respond to employee questions and complaints

Order office supplies and maintain inventory

Liaise with management, union officials and HR consultants





Organize staff consultation and grievance procedures

Oversee payroll administration

Arrange travel, related itineraries and make reservations

Greet people and direct them to contacts or service areas

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Conduct research

Perform data entry

Provide customer service

Work with the marketing department to understand and communicate marketing messages to the field

Recruit and hire staff

Maintain and manage digital database

Coaching

Perform basic bookkeeping tasks

Consult with clients after sale to provide ongoing support

Conduct performance reviews

Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Supervise office and volunteer staff

Requirements
Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Wage: $36.60 per hour

Hours: 40 hours per week

Terms of employment: Permanent, Full time

Language: English

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📌 Administrative Assistant (British Columbia)
🏢 Home Instead Nanaimo
📍 British Columbia