Hamilton Family Health Team provided pay range
This range is provided by Hamilton Family Health Team. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range
CA$44,600.00/yr - CA$55,700.00/yr

Direct message the job poster from Hamilton Family Health Team

Together, we do amazing things every day.

Imagine a supportive employer, a career that fits your lifestyle, and many learning opportunities. With the Hamilton Family Health Team, you can have all of that, and more. We work hard to create an innovative and diverse workplace that values the contributions of our employees. No matter what your role, working with us is about making a difference – every day!

We are looking for a motivated, organized professional with ability to support two busy programs (Mental Health and Nutrition) with the organization and logistics of multiple group programs. The successful candidate must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to travel within the city of Hamilton and, on occasion, work evenings.

The Administrative Assistant should have a love for event management, attention to detail, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

Roles and Responsibilities:

Assist with the resource management and coordination of group materials and site logistics

Liaise with group coordinators and facilitators to ensure all groups resources are up-to-date, well organized, complete and transported to appropriate group space

Organization of group resources and creation of resource boxes for individual group programs

Ensure maintenance of inventory for group supplies

Coordinate the purchase of new supplies as necessary





Support group coordinators with the development of yearly group schedules, organization of spaces and room bookings, payment of space, confirmation of space prior to group

Maintain and organize evaluation data (participant feedback, outcome measures)

Assist with the development of advertising of groups

Qualifications and Skills:

BA or diploma in Office Administration or equivalent

Minimum 3-5 Years of customer service and/or administrative experience

Exceptional customer service, communication and organizational skills

Excellent interpersonal skills, with proven ability to work well in a team setting

Demonstrated problem solving skills and initiative

Proficient with Microsoft Office

Must be able to multi-task and prioritize while working within a busy environment

Experience with EMR (Practice Solutions Suite) an asset

Previous experience in a clinical setting an asset

Have a valid driver’s license and access to a car

Why join the HFHT?

Healthcare of Ontario Pension (HOOPP)

Meaningful, purpose-based work

12 paid Stat holidays and one (1) extra float day

Flexible work schedule

Ongoing green initiatives

Summary
Classification: Non-Union

Primary Location: Hamilton

Employee Class: Temporary Full-time(1.0 FTE)

Schedule: Monday-Friday

Date Available: ASAP

This posting is for an existing vacancy.

Application Instructions:
Note: If successful in receiving a job offer with the Hamilton Family Health Team, new hires will be required to provide proof of full COVID-19 vaccination prior to start date as a condition of their employment. If successful candidates are unable to get their COVID-19 vaccination as a result of a medical exemption, they will be required to submit supporting documentation to determine if they are exempt from this requirement.

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📌 Administrative Assistant - Groups (Ontario)
🏢 Hamilton Family Health Team
📍 Ontario