Senior Administrative Assistant Responsibilities Work directly with Practitioners to help manage their dynamic growing practices.
Schedule, liaise, and communicate with others, including clients, to proactively prepare information in advance of meetings and deadlines.
Receive, distribute, redirect, and respond to mail, email, telephone calls, reports, and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines.
Prepare letters and reports using Firm templates in compliance with Firm standards, including proofreading, reviewing, and verifying quality and content before finalizing any client deliverables.
Assemble and file year-end and tax packages for clients, including facilitating electronic or in-person signatures and utilizing a variety of filing methods, including e-filing, uploading through portals, and courier.
Enter and maintain client data using Microsoft Dynamics 365 software, create jobs in D365, roll forward jobs/files, and archive as appropriate for the engagement.
Manage the billing process for your Practitioners, including drafting and sending invoices to clients.
Prepare and track expense claim submissions.
Occasional reception coverage.
Participate in the development of internal systems and processes and in projects with others within the NSBU.




Coordinate internal and external meetings, room bookings, video conferences, and in-office event.
Work on various data quality projects as need dictates.
Additional responsibilities, as assigned.
Qualifications Successful completion of an Office Administration program or 2-4 years of experience in an administrative role (experience in a professional services firm is preferred). A minimum of a high school diploma is required.
Proficiency in Word, Excel, Outlook, and PowerPoint with an aptitude to learn standard Firm software (e.g., TaxPrep, CaseWare, Visio) and other relevant applications and technical/office equipment.
Excellent organizational and multitasking abilities.
Solid communication and interpersonal skills are essential.
A keen attention to detail and a proactive approach.
Knowledge of a CRM platform (e.g., Microsoft Dynamics D365) is desirable.
Capable of meeting tight deadlines on multiple projects.
Can maintain confidentiality when working with sensitive matters.
Available to work some overtime throughout the year.
Legally eligible to register for an online RepID account with Canada Revenue Agency.
This role is required to be onsite, in-office five days each week.

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📌 Senior Administrative Assistant (Nova Scotia)
🏢 RPMGlobal
📍 Nova Scotia