open to candidates in: TORONTO / OTTAWA / MONTREAL
Are you a detail-driven systems expert with experience in legal operations or data management?

Do you enjoy working in a fast-paced environment where accuracy, process improvement, and collaboration are key?

The Company
Our client is a leading professional services firm with a strong national presence, recognized for delivering exceptional service and operational excellence. They are currently seeking a Billing Specialist to join their team and play a key role in supporting the firm's billing operations, legal practice management system, and data integrity.

Why Join?

Competitive hourly compensation

Opportunity to work with enterprise-scale legal systems and national operations

Collaborative, supportive, and high-performing team environment

Cross-functional exposure to Finance, IT, and legal professionals

The Opportunity
As a Billing Specialist, you will support the firm's billing operations by maintaining accurate billing rates, managing system access, and ensuring the integrity of client and matter information within the legal practice management system. Working closely with Finance, IT, and legal professionals, you'll help ensure processes run efficiently while providing system support and contributing to continuous process improvements.

Key responsibilities include:

Implement and maintain client and matter-specific billing rates, ensuring accurate system configuration

Administer and update the firm's special rates database to maintain accuracy and compliance

Conduct regular audits to ensure adherence to billing guidelines and internal controls

Manage user access within Aderant, including new user setup, role changes, and account maintenance

Partner with IT to ensure appropriate security permissions and access controls

Provide day-to-day support to Aderant users,



troubleshooting system and access-related issues

Perform high-volume data entry and maintenance for matters, clients, billing rates, and related records

Validate, reconcile, and monitor data imports and exports to ensure data integrity

Identify, investigate, and resolve data discrepancies through quality assurance checks

Collaborate with Finance, IT, and legal teams to resolve system issues and improve processes

Assist with user training and promote best practices for system usage

Coordinate with external vendors to report issues, monitor enhancements, and track resolutions

What You'll Bring
We're looking for a detail-oriented skilled who enjoys working with billing systems and complex data and takes pride in delivering accurate, high-quality work.

You'll ideally have:

Post-secondary education in a related discipline (preferred)

3–5 years of experience in billing, legal administration, finance, or a data-focused role

Experience using Aderant or another legal practice management system (considered a strong asset)

Advanced proficiency with Microsoft Office, particularly Excel

Exceptional attention to detail and commitment to data accuracy

Strong organizational, prioritization, and time management skills

Excellent analytical and problem-solving abilities

Strong verbal and written communication skills with the ability to collaborate across teams

Knowledge of legal billing processes or special rate structures is considered an asset

Qualified job seekers are asked to apply with attention to Rujeeka Manoharan .

We look forward to hearing from you, but please note that only shortlisted candidates will be contacted.

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in‑person interview will be asked whether specific accommodations are needed to support a personal disability.

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📌 Billing Specialist (Ontario)
🏢 Options Consulting Solutions
📍 Ontario