QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position.

Job Title: Childcare Coordinator

Reports to: Program Manager

Role: The Childcare Coordinator oversees our childcare programs during the school year as well as school closures (spring and summer camps) for school-age children at our location inside Quadra Village Community Centre. They will have responsibility for team leadership, personnel, registration and facility management. This is an in-person position with time in ratio as necessary.

KEY KNOWLEDGE AND SKILL SETS

Knowledge and experience working in a licensed community care facility with a working understanding of theCommunity Care and Assisted Living Act,Child Care Licensing RegulationandResidential Care Regulationand in the Director of Licensing Standards of Practice.

Effective time management strategies

Demonstrated teamwork, robust and positive leadership, coaching and supervisory skills

Ability to maintain a high degree of enthusiasm, imagination and personal motivation

Excellent interpersonal skills

Strong written and oral communication skills

DUTIES AND RESPONSIBILITIES
Licensing Requirements

Develop a staffing schedule that maintains ratios and meets program needs, assist the staff in arranging for substitutes as needed

Ensure the facility is maintained regularly, is clean and safe, that equipment is in good repair, and meets all relevant Childcare Licensing Regulations

Maintain records per licensing requirements and ensure they are accurate and complete

Report all accidents, injuries and illnesses to the Program Manager or delegate and record such incidents in the daily logbook and inform Licensing as required.

Maintain confidentiality of all information related to the Centre’s children, their parents or guardians, and staff and ensure it is stored securely

Ensure ongoing, accessible communication with families through email, phone, and in person

School Age Child Care (Knowledge of Childcare and Care Plans)

Ensure annually that QVCC Parent Handbook is updated (released in April of each fiscal year) to reflect the changes in program policies, fees structures and other relevant information regarding the childcare funding streams that may impact parents’ fees.

Working with staff teams,



ensure programming is offered that supports the social, emotional, cognitive and physical needs of the children in our care.

Ensuring that activities and program plans are attuned to the development needs of the children in the program.

Ensure the Childcare 1-1 Leaders who are responsible for children in our care with an identified disability, are evidenced by Clinicians Assessment.

According to Licensing requirements, a completed Childcare Plan (within 3 months of start date) must be prepared and reviewed by Parent/Caregiver, and on file with the Assessment. Also, ensuring that Childcare 1-1 Leaders update the Care Plan each quarter or as necessary

Human Resources

Ensure that there is an effective method for the daily sharing of service delivery information via sign in book or log

Develop and maintain positive and effective relationships with families, staff, community partners and others accessing or impacted by our programs

Ensure completion of annual professional development and encourage a learning environment for staff, attend conferences and workshops on appropriate topics and issues

Conduct and record regular team meetings

With the support of the Program Manager, participate in the recruitment, hiring and evaluation of front-line program staff

Liaise with Payroll to support childcare staff with accurate and timely time sheet submissions and HR/Payroll related inquiries

Financial/Reporting Accountabilities

Ensure the Ministry funding for CCOF, CCRFI and Affordable Child Care Benefit applications are completed monthly and annually as required based on funding agreements.

Submit monthly invoices to (as necessary) to Vancouver Island Health Authority (VIHA) or Victoria Native Friendship Centre (VNFC) for Supported Child Development funding for 1 to 1 funding for QVCC Inclusion Workers supporting children in the program

Ensure parents and guardians are aware of all available subsidies and fee reduction initiatives

Attend to registration to maximize revenues as required, monitor waitlists

Maintain the waitlists program, distribute registration packages, and ensure orientation of new families to the program,



the facility and staff

Oversee program expenditures such as staffing, groceries and program supplies within a prescribed budget and provide information to the Program Manager regarding the budgetary needs of the program in a timely manner

Ensure expenses are submitted to the bookkeeper in a timely manner

Prepare month end credit, expense, registration reports as required

QVCC Quarterly Reports are completed

Additional Responsibilities

Represent the program, and/or society at committees, official functions and local events, as needed.

Assist with advertising and promoting the childcare program

To be familiar with and implement the Downtown Blanshard Advisory Committee (DBAC)/Quadra Village Community Centre (QVCC) policies, procedures and practices

Attend regular Program Manager’s meetings

Responding to general inquiries regarding DBAC/QVCC and sharing in the work of operating and maintaining a respectful, inclusive, functional and useful community centre.

Required Qualifications

Commitment to anti-oppressive, decolonial, and anti-racist practice

Post-secondary education in Child & Youth Care, Social Work, Early Childcare or Education

Minimum 6 months’ experience supervising, facilitating activities and working with children 5-12 years of age with a wide range of developmental needs and challenges

Effective with basic computer applications (SharePoint, word processing, spreadsheets and internet usage), record keeping skills (for reporting, human resources and marketing) and organization and planning skills

Clear Vulnerable Sector Criminal Record Check, Standard First Aid, Food Safe

A valid Class 4 Driver’s license (or willingness to get one within a prescribed time frame)

Hours of Work

35 hours per week

Flexibility required for program coverage and agency needs

Benefits & Remuneration

$27.99/hr to start and increases with tenure

If you hold valid ECE certification, then you may be eligible for up to a $6 per hour wage enhancement

3 weeks vacation to start

Comprehensive benefits package including Extended Health, Dental, AD&D;, Life Insurance, and matching RRSP contributions after completion of 3-month probationary period.

Immediate enrollment in the Employee & Family Assistance Program.

Paid training and development applicable to role.

Vulnerable Sector Criminal Record Check required

Closing Date: July 21, 2026

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📌 Childcare Coordinator (British Columbia)
🏢 Indigenous Perspectives Society
📍 British Columbia