Description
Office Administrative Assistant
Location: Downtown Vancouver

Compensation: $50,000/year

Smythe LLP is seeking a proactive, organized, and detail-oriented Office Administrative Assistant to play a key role in supporting the firm's day to day administrative and operational functions. This role is ideal for a collaborative individual who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in providing exceptional support to colleagues while helping ensure the office operates efficiently.

The Opportunity
In this role, you will be a key member of the Office Services team, providing front-line support to clients and staff alike. You’ll contribute to a wide range of tasks including reception, document preparation, office administration, and partner support.

This is an excellent opportunity for someone who enjoys variety, excels at multitasking, and thrives in a collaborative environment.

In this role, you will:
Reception

Answer general inquiries in a professional and courteous manner

Direct calls and visitors to appropriate staff members

Respond to general information requests accurately and efficiently

Greet clients, suppliers, and visitors in a friendly, professional manner

Office Administration

Prepare reports, memos, documents, and presentations using Microsoft Office

Sort, distribute, and send mail, faxes, and courier packages

Manage general email and voicemail inboxes, forwarding items as needed

Order, receive, and maintain office supply inventory

Maintain electronic and paper filing systems according to procedures

Update internal databases and back up files regularly

Support the Administrative team with projects and special deliverables as required.

Assisting internal staff at all levels with general queries.

Coordinate catering, meetings, and equipment maintenance





Ensure kitchens are maintained, stocked and in positive order

Support seasonal tasks, including but not limited to T1, T2 and T3 Admin tax work

What You Bring
Education & Experience

High school diploma required

Post-secondary education in business, office administration, or computer applications is an asset

2–3 years of experience in an administrative or office setting

Previous experience in a professional services firm is preferred

Skills & Attributes

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Excellent verbal and written communication skills

Ability to prioritize tasks and manage multiple deadlines

Comfortable working independently and as part of a team

Strong attention to detail and a proactive approach to problem-solving

Working Conditions

Full-time role (37.5 hours/week), Monday to Friday

Occasional overtime may be required based on business needs

Work is performed in an office environment

Why Join Smythe?
At Smythe, we combine the opportunities of a growing firm with a supportive, entrepreneurial culture where people genuinely enjoy working together.

What We Offer

Overtime Payments

Extended health benefits

What Sets Us Apart

Additional firm-wide office closure days called "Smythe Days"

Young and collaborative Partnership group

Local BC firm with global reach through Allinial Global

About Smythe
Smythe LLP is a leading professional services firm with offices in Vancouver, North Vancouver, and Langley. Since 1980, we have helped clients across BC, Canada, and internationally with accounting, tax, assurance, and advisory services.

If you're a proactive and detail oriented administrative professional who enjoys supporting others, keeping operations running smoothly, and making a meaningful impact in a collaborative and growing firm, we'd love to hear from you.

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📌 Office Admin Assistant (British Columbia)
🏢 Smythe
📍 British Columbia