We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.

Key Responsibilities / Duties

Provide administrative support to the Director of Operations.

Manage calendars, schedule meetings, and coordinate appointments.

Organize and maintain electronic and paper filing systems.

Process incoming and outgoing mail, courier deliveries, and office correspondence.

Order and maintain office supplies and equipment.

Assist with data entry, record keeping, and database maintenance.

Support special projects and perform other administrative duties as assigned.

Provide reception coverage during breaks, absences, and peak periods.

Greet visitors, clients, and vendors in a professional and courteous manner.

Answer, screen, and direct incoming telephone calls.

Respond to general inquiries and provide accurate information.

Receive and distribute mail, packages, and deliveries.

Maintain a clean,



organized, and welcoming reception area.

Monitor visitor access and follow office security procedures.

Qualifications / Skills

Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset.

Minimum 2 years of administrative experience, including front desk or reception responsibilities.

Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Excellent verbal and written communication skills.

Strong organizational and time management skills with the ability to prioritize multiple tasks.

Skilled, courteous, and customer-service-oriented approach.

Ability to work independently and collaboratively within a team.

Experience with office equipment and multi-line telephone systems is an asset.

Excellent interpersonal and customer service skills.

This position is full time in office, Monday to Friday during regular business hours.

Salary range is $55,000-$60,000.00 per year.

Please forward your resume to: [email protected]

No agencies or recruiters please.

#J-18808-Ljbffr

📌 Office Assistant and Assistant to the Director of Operations (Ontario)
🏢 The Law Office Management Association (TLOMA)
📍 Ontario