Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and Recent York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position
We are looking for a Records Clerk to join the Records team in our Toronto office. Reporting to the Supervisor, Records, this individual will be part of a collaborative and supportive team which organizes, manages and stores physical documents both onsite and off-site and is the gateway for document retrieval.

We are looking for a team player who is highly detail-oriented, organized and possesses excellent communication skills. This position is in-office from Monday to Friday from 9:00 a.m. to 5:00 p.m.

This is an existing vacancy.

Primary Responsibilities

Maintain confidentiality on all firm records

Open new client files and maintain up-to-date logs, including information about file changes and access

File client materials in accordance with Records department standards

Retrieve files from both in office and off-site locations

Close files as part of the off-site storage process

Shift and reorganize file collection when space is required

Respond to internal inquiries/requests received by email and telephone

Track and document location of files

Process record books/closing books into the filing system

Assist with file requests from legal assistants,



law clerks, law students and lawyers

Moderate lifting of boxes and files on a regular basis

Scan and upload files to create digital copies of physical records

Assist with various projects and duties as assigned by the Supervisor, Records

Qualifications

One to two years of administration experience would be considered an asset

Data entry experience is preferred

Proficient with MS Office Suite (Excel, Outlook, Word, Adobe), with technical skills to learn new software and programs

Experience with Aderant software would be considered an asset

Detail-oriented and understands the importance of accuracy

Self-directed with strong organizational and time management skills

Excellent interpersonal skills, including strong verbal and written communication

A team player who also works well independently

Excellent prioritization skills and ability to handle multiple tasks efficiently

Capable of handling confidential information while using good judgment

Salary Range
The expected starting salary range for this role is $45,000–$50,000. The final offer will be determined based on the successful candidate's experience and qualifications.

To Apply
For more information or to submit your application, please email Robyn Hayes, Human Resources Business Partner at [email protected].

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies may utilize artificial intelligence (AI) as part of our application screening process, including in reviewing applications to help identify candidates whose skills and experience align with the requirements of the role.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.

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📌 Records Clerk (Ontario)
🏢 Davies Ward Phillips & Vineberg
📍 Ontario