Project Coordinator – Security Systems & Technology Integration
Location: Concord/Vaughan, Ontario

About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.

Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.

Key Responsibilities
Project Administration

Assist Project Managers with project execution

Create and maintain project files and documentation

Track project schedules, milestones, and deliverables

Coordinate project documentation and reporting

Generate project status reports

Track action items, deficiencies, and project close-out requirements

Procurement & Materials Management

Create purchase orders and get approved by PM

Coordinate material ordering and procurement

Communicate with suppliers, distributors, and manufacturers

Track deliveries, lead times, and backorders

Verify material receipts against project requirements

Maintain project material logs and inventory records

Scheduling & Resource Coordination

Assist the PM with field technicians and subcontractors scheduling

Assist the PM to coordinate site visits, inspections, and service calls

Assist the PM to coordinate commissioning and system handover activities

Assist with manpower planning and resource allocation

Assist the PM to organize project meetings and internal coordination activities

Documentation & Reporting

Assist the PM to maintain project drawings and revision control

Assist the PM to organize manuals,



warranties, test reports, and closeout documentation

Assist the PM to track change orders, approvals, and customer requests

Assist the PM with project closeout packages and turnover documentation

Assist the PM to maintain accurate project records within company systems

Customer Communication

Assist the PM to coordinate customer meetings and site visits

Assist the PM to prepare and distribute meeting minutes

Assist the PM communicate project schedules, updates, and key milestones

Financial Support

Assist the PM with progress billing and invoicing

Assist the PM to track project costs and expenses

Assist the PM to support change order preparation and documentation

Assist the PM with collections and project-related administrative functions

Qualifications
Required

Excellent written and verbal communication skills

Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset

Strong organizational, planning, and time-management skills

High attention to detail with the ability to manage multiple priorities simultaneously

Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint

Ability to maintain confidentiality and exercise discretion when handling sensitive information

Professional demeanor with strong customer-service and relationship-building skills

Ability to work independently, take initiative, and follow through on commitments

Solid problem-solving and decision-making abilities





Reliable, punctual, and highly accountable

Comfortable working in a fast-paced environment supporting multiple projects and field teams

Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects

Ability to work with confidential information and security-related documentation

Preferred

AutoCAD

Smartsheet

Microsoft Project

QuickBooks

ERP Systems

Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.

What We're Looking For

Organized and detail-oriented

Professional and customer-focused

Confident coordinating multiple priorities simultaneously

Comfortable working with field personnel, clients, and vendors

Proactive and solutions-driven

Committed to quality and accountability

Interested in building a long-term career within the security and technology industry

Key Success Metrics

Projects delivered on schedule

Material shortages minimized

Accurate and timely project documentation

Timely project billing and administrative processing

High customer satisfaction

Effective coordination between office and field teams

Compensation & Benefits

Competitive salary

Extended health and dental benefits

Company training and certification opportunities

Career advancement opportunities

Supportive team environment

Exposure to leading security, networking, and technology platforms

Salary: $52,000 per year, based on experience and qualifications.

Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.

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📌 Project Coordinator (Ontario)
🏢 New Age Group
📍 Ontario