Business Coordinator:

Position Summary

The Business Coordinator plays a key role in supporting the day-to-day operations of the business by providing administrative, financial, and marketing support. Every day will look different from the completely monotonous to high energy, collaborative creative problem solving with other staff. A large part of this role is providing positive and caring support to team members and energetic customer service. This position works closely with the Business & Marketing Manager, Finance Manager, Project Managers, clients, and trade partners to ensure productive office operations, accurate financial administration, and a positive client experience.

Key Responsibilities
Assist Business/Marketing Manager and Finance Manager
Support review and approval of monthly invoices with Project Managers
Compile monthly client invoices
AR summary and file management for client receivables
Bank deposits, file and office supply management
Support AP/AR processes
Reception – calls, delivery, mail, trade cheque organization
Assist with possession documents – appliance manuals, house codes, keys, etc.
Client/trade meeting set up and support
Event and marketing assistance as needed





Qualifications
Experience in an administrative, office coordination, or business support role
Experience supporting accounting functions such as Accounts Payable and Accounts Receivable is an asset
Strong organizational and time management skills with exceptional attention to detail
Excellent verbal and written communication skills
Ability to manage multiple priorities in a quick-paced environment
Proficiency with Microsoft Office (Outlook, Word, Excel)
Professional, friendly, and customer-focused approach
Collaborative
Cares deeply about others and the day to day experience of working alongside them
Jokester at heart

Nice to Have
Experience with Adobe InDesign or other graphic design platform(s)
Photo and/or video editing experience
Previous event coordination experience
Eagerness to join others in reorganizing office spaces on a whim, or other solution finding brainstorming sessions
Finds other people hilarious and/or is hilarious

Pay: $60,000.00 per year

Advantages:
Dental care
Extended health care
Paid time off
RRSP match

Work Location: In person

📌 Business Coordinator Calgary (Canada)
🏢 Maillot Homes
📍 Canada