Experienced Administrative Assistant

Key Responsibilities

Front Desk Management & Client Relations
Manage the front desk with a high degree of professionalism, greeting clients, visitors, and vendors.
Direct incoming phone inquiries, filter correspondence, and ensure rapid, accurate follow-up with clients and vendors.
Take ownership of data entry and maintenance for our key clients’ database, ensuring information is accurate and secure.

Office Operations & Facilities Management
Maintain total organization, efficiency, and professional presentation of the shared office space.
Act as a central resource for internal staff, providing timely information, technical assistance, and administrative problem-solving.
Coordinate incoming/outgoing mail, track inventory, order office supplies, and liaise with facilities vendors.

Cross-Departmental Support (HR & Finance)
Provide comprehensive administrative support to the HR Manager, including interview scheduling, onboarding logistics, and file management.
Utilize your background to manage, track, and process payroll functions efficiently.
Support the Finance team with general clerical tasks, financial data entry, and accounts receivable/collections outreach. [1, 2]

Qualifications & Requirements




Minimum of 2 years of hands-on payroll experience is strictly required.
Solid background as an Administrative Assistant, Executive Assistant, or Office Manager in a fast-paced setting.
Exceptional interpersonal skills, strong conflict-resolution abilities, and a polished professional demeanor.
Advanced proficiency in data entry, MS Office Suite (Word, Excel, Outlook), and standard payroll platforms.
Highly organized self-starter who requires minimal supervision and excels at multitasking under deadlines.

Job Types: Permanent, Full time

Pay: Up to $50,000.00 per year

Benefits:
Dental care
Extended health care
Life insurance
On-site parking
Paid time off

Adaptable language requirement:
French not required

Ability to commute/relocate:
Markham, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):
valid driver’s license, and reliable insured vehicle, to commute to work is a must.
candidates must live a close proximity to Markham area.

Education:
Secondary School (required)

Experience:
Front desk: 2 years (required)
Administrative : 3 years (preferred)

Language:
fluent English (required)

Location:
Markham, ON (preferred)

Work Location: In person

📌 Experienced Administrative Assistant Markham
🏢 SIRATI & PARTNERS CONSULTANTS
📍 Markham