We’re looking for an organized and proactive Administrative Assistant to support our Edmonton office and help keep our day-to-day operations running smoothly.

This role works closely with engineers, project managers, and internal support teams to ensure documentation is organized, meetings are coordinated, and office operations stay on track. The Administrative Assistant plays an important role in helping technical teams stay focused on their work by keeping the administrative side of the business running efficiently.

If you enjoy bringing structure to busy environments, supporting teams, and ensuring the details are handled well, this could be a great fit.

What you'll do:
As part of our administrative team, you’ll support both project teams and office operations by providing organized, reliable administrative support.

Key responsibilities include:

Supporting Partners, and Leadership, engineers and project managers with project documentation and coordination

Managing front office communications and interacting with clients

Office and company event coordination

Preparing and assembling reports, presentations, specifications, and technical documentation

Editing and formatting reports and project deliverables to ensure consistency and professionalism

Maintaining digital and hard copy filing systems for project documentation

Tracking and organizing project documentation and status updates

Coordinating lunch and learns, meetings, presentations, and internal events, including room bookings and materials

Supporting office operations, including travel bookings, courier coordination, kitchen maintenance, and supply management

Assisting with general administrative tasks that help project teams stay organized and productive

Coordination with Property Manager for various office support requirements

What We’re Looking For:

Administrative or project coordination experience (experience in engineering,



construction, or consulting environments is an asset)

Strong organizational and multitasking skills

Excellent written and verbal communication skills

A high level of attention to detail and accuracy

The ability to manage multiple priorities and shifting deadlines

A proactive mindset and willingness to step in where support is needed

Tools & Skills
Experience with the following tools is considered an asset:

Adobe Acrobat or Creative Suite

Document formatting and editing tools

What We Are Looking for on Your Resume

Administrative or office support experience

Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)

Experience supporting technical teams or project environments

Strongdocument preparation, formatting, and editing skills

Examples oforganization and multitasking in fast-paced environments

Experience coordinating meetings, schedules, or office logistics

Bonus points if your resume highlights examples of improving processes, organizing documentation systems, or supporting complex projects.

What We Are Looking for In the Interview
During the interview process, we’ll be looking for candidates who demonstrate:

Strong organizational skills and attention to detail

Clear and confident communication

The ability to prioritize and manage multiple tasks

A collaborative mindset and willingness to support team members

Comfort working in a busy office environment with changing priorities

We’re especially interested in candidates who take pride in helping teams stay organized and making the office run smoothly.

Why SMP?

A connected, value-driven team environment

Access to mentorship and professional growth

Competitive salary with annual bonus potential

A commitment to diversity, equity, and inclusion

Must be legally entitled to work in Canada

Only those selected for an interview will be contacted

www.smpeng.com

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📌 Administrative Assistant (Alberta)
🏢 SMP Engineering
📍 Alberta