Job Description
If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.
If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.
We are searching for a full-time Administrative Coordinator to join our new Adeline Hall Enhanced Care team based in Bedford, Nova Scotia.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program (eligible immediately upon hire for all staff with a 0.40 FTE or higher)
Life, travel, and other insurances
Access to virtual healthcare 24/7 for FREE through the group health benefit plan
RRSP program (5% employer matching)
Vacation accrual (begins immediately) and travel insurance
Free onsite parking
Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
Access to continuing education and training through Shannex’s Centre of Excellence




Opportunities to be part of sector innovation and continuous improvement initiatives Recognition and Rewards for service excellence and safety
About The Opportunity
Provides support for the admission of Residents and Clients
Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material
Maintains and updates resident files, and documents, including resident lists
Coordinates resident transportation
Performs basic accounting functions, which may involve resident banking reconciliation and payments on resident accounts
Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies
Monitors fire and security alarm panels, and follows safety and security duties as per facility policy
Provides support and guidance to employees in assistance with payroll, scheduling and benefits information
Outlines work assignments and schedules.
Provides training & orientation.
Effectively manages departmental budget including office supplies.
Coordinates and maintains processes for financial disbursements and reconciliation of petty cash.
Completes bank deposits weekly.
Accurately enters all ancillary charges on resident accounts, along with ensuring all charges are accurate.
Accepts and writes receipts for cheques or cash payments from Residents, family or visitors according to facility policies.
Working as a member of the facility management team toward the organizational,



facility and departmental goals and priorities.
Plans, organizes and participates in employee and resident events and initiatives.
Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail
Additional duties as assigned/required
About You
Post-secondary education of an approved Office Admin or Skilled Secretarial program
Excellent computer skills and experience in Microsoft Office Suite
Intermediate proficiency using other Microsoft programs.
Attention to detail and respectful behavior
Ability to provide a clear criminal record check upon hire
Knowledge of Yardi considered an asset.
Experience in working with seniors’ or health related industry considered an asset.
A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care
Successful candidates will be required to obtain a?clear Criminal Record Check, and?where applicable, a Vulnerable Sector Check, prior to appointment.
Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.
Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com.

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📌 Administrative Coordinator (Nova Scotia)
🏢 Shannex
📍 Nova Scotia