Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Hourly - Administrative Support 1 (Gr1) Job Title Conference Assistant Department Conference Services | Continuing Professional Development | Faculty of Medicine
Compensation Range $19.43 - $25.90 CAD Hourly
Posting End Date August 6, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date June 15, 2027
This role is a part-time, hourly position that averages about 3.5 hours per week.
Job Summary Under the direction of the Conference Services Manager and the Director of Conference Services, the Conference Assistant provides support for medical conferences and educational events of the office of Continuing Professional Development in the Faculty of Medicine. This support involves assisting with administrative work, compilation of on-site course materials and summarizing post-conference evaluation results for our educational programs. The Conference Assistant is a part-time position. The Continuing Career development Office coordinates and executes up to 60 educational programs per year, both in-person and virtual, to assist family physicians, specialists, residents, students and other health care professionals with their Post-Graduate educational needs.
Expected hours a week ~approximately Organizational Status Reports to the Registration and Conference Services Manager and the Director of Conference Services in the Continuing Professional Development Office. Takes direction from the Conference Coordinators, Conference Associates, and Registration Clerks. Works in cooperation with the rest of the Conferences Team and the Research Team.
Work Performed Transcribes and summarizes conference evaluation comments with excellent attention to detail
Calculates conference data in a timely manner into statistical reports, including graphical representations of collected data
Coordinates the accurate completion and dissemination of evaluation summaries to external partners.




Coordinates the creation and dissemination of accreditation certificates to committee members, speakers and instructors.
Assists in the creation and development of conference materials for conferences (virtual and in-person).
Provides administrative support to the Conferences Team in the successful planning and execution of educational events.
Maintains filing and storage systems for evaluation data and kit preparation materials (electronic and physical)
Updates progress on assigned tasks using Excel spreadsheets
Assistant with collecting and summarizing documents for review of accreditation applications submitted via the accreditation portal
Communicates regularly with members of the conferences team on the status of assigned tasks
Assists with data clean up and standardization of data for uploading into our registration database.
Conducts environmental scans for targeted marketing purposes.
Produces and distributes written correspondence to external and internal partners.
Completes other duties as assigned.
Work Setting Combination of remote and on-site
Consequence of Error/Judgement This position requires significant tact and good judgment related to CPD reputation and brand. Failure to work cooperatively and with good judgement would impact teamwork and established trust among our learners and physician organization partners.
Supervision Received The Conference Services Manager oversees the day-to-day work of the incumbent
Supervision Given This position has no supervisory responsibilities.
Minimum Qualifications High School graduation, plus two years of related experience,



or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications Ability to compose written materials using clear concise business English.
Ability to accurately proofread for spelling, grammar, and punctuation.
High level of proficiency in MS Word, Excel, PowerPoint, and Outlook required.
Experience in working with the medical community an asset.
The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?
We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [email protected].

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📌 Conference Assistant (British Columbia)
🏢 The University of British Columbia
📍 British Columbia