Coordinate the new business intake and file opening process by gathering appropriate client information, conducting conflict searches, preparing and distributing engagement letters, and ensuring all required documents are completed, returned, and processed in accordance with firm procedures, with limited supervision

Coordinate document workflow including drafting documents from precedents, finalizing, receiving and distributing documents, correspondence and materials, as directed

Provide word processing support including editing, revising, formatting, and performing comparisons of documents, blacklines, to produce client-ready materials with limited supervision

Assist with preparation for hearings, trials, and examinations for discovery including preparation or assembly of materials for court proceedings and various document binders (physical and electronic as required)

Maintain accurate document management in firm systems to ensure accuracy and organization

Maintain an effective client and matter management system, including a bring-forward system to manage critical deadlines, manage client and matter lists as well as contact records, ensuring all information is accurate and compliant with firm standards

Update and maintain client information in the CRM system to ensure records are accurate, current, and complete

Manage calendars by proactively scheduling and tracking appointments, meetings, practice-related dates, and critical deadlines for multiple lawyers and team members; independently arrange and confirm meetings with clients and external parties; coordinate travel and meeting logistics, including booking transportation and accommodations; and organize boardroom reservations and catering services to ensure seamless and efficient daily operations

Support lawyers and clients by monitoring upcoming tasks and deadlines, assisting with schedule management to help keep legal matters organized and on track





Proactively support financial practice management and billing initiatives which may include entering/reviewing time entries for completeness and revising them in accordance with firm standards; manage the full billing cycle by meeting deadlines, reviewing and editing invoices, and collaborating with the billing coordinator and lawyers to ensure timely and accurate finalization of invoices, reviewing work-in-process (WIP) and accounts receivable (AR) and implementing other firm financial best practices related to client management

Process financial forms (including cheque requisitions, wire transfers, trust deposits) and expense reports

Serve as a primary point of contact for lawyers, handling client inquiries, communicating with opposing counsel, supporting internal collaboration, and assisting with cross-team coordination effort

Support cross-region matters, matter credit management, compliance initiatives, and audits

Coordinate all administrative tasks throughout the matter lifecycle, including transferring and closing files in alignment with firm protocols and standards

Requirements

Completion of a recognized legal support program (Legal Assistant, Law Clerk, Paralegal) preferred or equivalent

4+ years of law firm experience in a litigation legal assistant or legal administrative role

Advanced digital dexterity and proficiency with legal technology applications such as in Microsoft Office Suite, secure file sharing and CRM platforms

Proficient understanding of common legal documents and legal procedures (related to the area of practice)

Proficiency with legal software and platforms related to the area of practice

Proficiency with document management systems and law firm financial systems

Effectively manages a deadline-driven workflow with limited supervision,



maintaining a strong level of accuracy and attention to detail

Excellent grammar, proofreading, and detail orientation; takes full ownership of the accuracy and professionalism of work product

Proactive, professional courteous and effective communication (both verbal and written) with clients and colleagues

Demonstrates reliability, confidentiality, service excellence, adaptability, and sound judgment under pressure, while upholding privacy and ethical standards

Ability to work collaboratively and independently

Is self-driven, forward-thinking, and proactive.

Core Competencies
Demonstrates expertise in legal document management, client and matter management systems, and financial practice management within a law firm environment. Proficient in legal technology applications and maintaining accuracy and organization under tight deadlines.

Highest-signal resume keywords

Legal Document Management

Client Management Systems

Financial Practice Management

Microsoft Office Suite Proficiency

Legal Support Program Completion

ATS Optimization Keywords
Hard Skills

Document Management Systems

Legal Software Proficiency

Legal Procedures Understanding

Deadline Management

Time Entry Review

Engagement Letter Preparation

Document Drafting

Financial Forms Processing

Court Preparation Assistance

CRM System Management

Soft Skills

Effective Communication

Attention to Detail

Proactive Problem Solving

Reliability

Adaptability

Certifications & Qualifications

Legal Assistant Program

Law Clerk Program

Paralegal Program

Industry Keywords

Litigation

Legal Assistant

Law Firm

Client Inquiries

Document Workflow

Compliance Initiatives

Matter Lifecycle Management

Cross-Team Coordination

Service Excellence

Confidentiality

Tools & Technologies

Microsoft Office Suite

CRM Platforms

Secure File Sharing Applications

Legal Technology Applications

Law Firm Financial Systems

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📌 Legal Assistant, Litigation (Alberta)
🏢 Jobtailor
📍 Alberta