The Opportunity

Our clients are well-established, highly regarded Toronto organizations, and each is seeking a Strategic Executive Assistant to join a busy team. This role supports multiple senior leaders and carries genuine strategic weight.

Key Responsibilities

- Executive & Calendar Support — Manage schedules, priorities, and the flow of information across the firm. Own complex, high-volume calendars across multiple executives and time zones, resolving conflicts and making prioritization calls independently.
- Correspondence & Liaison — Draft correspondence in the executive's voice, and serve as the primary point of contact.
- Meeting Preparation — Compile agendas, briefing notes, and presentation materials so executives arrive prepared. Capture notes and drive follow-up items to closure.
- Travel Management — Own domestic and international travel end to end, anticipating needs and building efficient itineraries. Handle logistics, reservations, and contingency plans so travel stays productive when flights fall apart.
- Expense Management — Run expense reporting end to end in Concur for senior leaders: policy compliance, accurate coding, and prompt reimbursement.




- Discretion — Treat confidential material with integrity, keeping leaders informed and prepared at every turn.
- Proactive Problem-Solving — Anticipate obstacles, spot efficiencies, and resolve issues before they escalate. Contribute to improving administrative processes and workflows, and provide dependable cross-team support.

Requirements

- 5–10 years supporting C-suite and/or senior leadership in a demanding professional environment, ideally more than one executive simultaneously.
- Experience working in a fast-paced setting handling confidential matters.
- Outstanding organizational skills, with the instinct to see what's needed before being asked and prioritizing tasks effectively.
- Demonstrated proficiency with Concur and Microsoft Office.
- Ability to prioritize and handle sensitive information carefully, and the ability to get up to speed quickly when things move.

If you are a strategic executive assistant looking for your next opportunity, we want to hear from you. Apply below or reach out directly for a confidential conversation!

📌 Executive Assistant (Toronto)
🏢 randstad canada
📍 Toronto